Administrative Associate - 12161BR

Administrative Associate

Department: 
School of Public Affairs&Admin
Location/Division: 
University of Kansas - Lawrence
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This position fulfills 2 central administrative functions for the School of Public Affairs & Administration (SPAA). One function supports the program director, faculty and students of the Masters of Urban Planning (MUP) program with a variety of duties related to office management and graduate student support. The second function supports the SPAA director with administrative responsibilities.

Job Description

25% - Office Management
  • Greets visitors, answers phones, monitors general email accounts.
  • Manages incoming/outgoing mail.
  • Manages program finances & accounts payable. Ensures compliance with all university fiscal policies & procedures.
  • Schedules meetings.
  • Maintains an inventory of supplies, purchasing. Ensures compliance with all university policies & procedures related to purchasing.
  • Handles special projects for the Program Director.
  • Plans UBPL events (graduation, guest visitors, faculty search visits, etc.).
  • Assists with external communication, including website, social media and other channels.
  • Other duties as assigned.
25% - Graduate Student Support
  • Assists with student recruitment & admissions.
  • Assists with enrollment, advising & orientation.
  • Processes awards.
  • Maintains student records.
  • Assists with examinations & processing graduation paperwork.
  • Ensures compliance with all university policies & procedures related to graduate students.
  • Other duties as assigned.
50% - SPAA Director Support
  • Manages the director’s calendar (schedules meetings, facilitates online meetings).
  • Provides administrative support for SPAA fundraising efforts (donor communication, research, travel planning).
  • Manages projects on behalf of SPAA director (program assessments, etc.).
  • Manages internal databases.
  • Coordinates all aspects of guest speaker visits (logistics, expenses, publicity, etc.).
  • Assists the director with teaching preparation (Blackboard, course documents, etc.).
  • Provides general administrative support for SPAA director (proofreading, etc.).

Required Qualifications

  1. High school diploma or GED equivalency.
  2. Two years of office or administrative support experience as stated in application materials.
  3. Strong communication skills and attention to detail, as evidenced by application materials.
  4. Experience with Microsoft Office package as stated in application materials.

Preferred Qualifications

  1. Experience providing administrative support for an academic unit
  2. Experience providing student support

Additional Candidate Instructions

In addition to the online application, the following documents must be submitted to be considered for this position:
  • A cover letter addressing how required and preferred qualifications are met
  • A resume
  • Contact information for two professional references
Incomplete applications will not be considered.
Application review begins on June 23 and will continue until an applicant pool has been identified.

Contact Information to Applicants

Diana Koslowsky, 785-864-9092, dianak@ku.edu

Advertised Salary Range

$17.307693 / $36,000 annually

Application Review Begins

23-Jun-2018

Anticipated Start Date

09-Jul-2018

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Posting Information
Posting ID:
12161BR
Department:
School of Public Affairs&Admin
Location/Division:
University of Kansas - Lawrence
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
23-Jun-2018
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