Administrative Associate/DEI Coordinator - 12845BR

Administrative Associate/DEI Coordinator

College of Liberal Arts & Sci
University of Kansas - Lawrence
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The administrative associate is an unclassified, nonexempt position in the Office of the Dean of the College of Liberal Arts and Sciences (CLAS) and provides administrative support to the Associate Dean for Diversity, Equity and Inclusion. This position is designed to be a 40-hour per week appointment, however hours may be flexible from week to week based on the possibility of evening and weekend events.

Job Description

This position works closely with the Associate Dean for Diversity, Equity and Inclusion. The primary focus of this position is to assist the associate dean in developing and coordinating programs and resources that promote a diverse, equitable and inclusive environment for faculty, staff and students in the College of Liberal Arts & Sciences. Particular duties will shift throughout the year in response to emerging needs. It is expected that the administrative associate will know the literature and keep current on efforts at KU and nationally regarding diversity, equity and inclusion. The ability to work independently and effectively with faculty, staff and students on behalf of the associate dean is critical.

50% Administration and Research: Participate in the development and delivery of programs, research, and materials to foster the engagement and success of faculty, staff and students, coordinating with the Associate Dean for Diversity, Equity & Inclusion. Examples of activities are:
  • Read current literature and research programs on campus and at other institutions, sharing reports and findings with associate dean as needed.
  • Create, produce, and deliver promotional, educational, and informational presentations and resource materials related to the College’s DEI efforts.
  • Create, maintain and adapt College DEI online resources, keeping information current and researching new resources for faculty, staff, and students.
  • Coordinate meetings, training sessions, or events that promote engagement
  • Serve as a liaison to students, faculty and staff in need of guidance on College and campus resources, especially as they pertain to financial resources, academic support, mental health services, and underrepresented and first-generation student resources.
20% Calendar support: Maintains the calendar for the associate dean for diversity, equity and inclusion.
20% Scheduling and events: Schedules meetings and events for the associate dean of diversity, equity and inclusion. On a regular basis, this will include activities such as drafting invitations to meetings, securing rooms, preparing materials and agendas, taking meeting notes, and meeting follow-up. Occasionally there will be conferences or large meetings that this position will assist with.
5% Travel: Make travel arrangements, both in and out of state, as needed.
5% General support to the Dean’s Office team, including opening and closing procedures, greeting visitors to the Dean’s Office, and answering the office phone if front desk staff and students are busy or on other calls.

Required Qualifications

  1. Bachelor’s degree as stated in application materials.
  2. At least two years’ experience of working in a fast-paced environment that required planning, organizing, and meeting deadlines as stated in application materials.
  3. Demonstrated computer skills, including familiarity with scheduling software (Outlook), Microsoft Office (Word, PowerPoint, Excel), and ability to learn web design software Drupal and creative software such as Adobe InDesign, Photoshop, Premier and Captivate as indicated in application materials.
  4. Ability to communicate effectively both verbally and in writing to multiple and diverse audiences as evidenced by application materials.
  5. Experience working effectively with diverse student, staff, and faculty populations as evidenced by application materials
  6. Ability to handle sensitive and confidential material reasonably and with discretion as demonstrated by one year of related experience.

Preferred Qualifications

  1. Demonstrated understanding and commitment to College goals for diversity, equity and inclusion.
  2. Demonstrated knowledge of current literature and research regarding diversity, equity and inclusion programming and resources.
  3. Demonstrated ability to be highly self-directed, detail-oriented with a high attention to accuracy.
  4. Thorough knowledge of the University of Kansas structure, organization, and administration including knowledge of travel and reimbursement procedures.
  5. Demonstrated knowledge of social media interfaces (Instagram, Twitter, Facebook, etc.)
  6. Experience with event planning.

Additional Candidate Instructions

A complete application will include
  • Cover Letter,
  • Resume and
  • 3 professional references.
Apply online and submit a letter describing your qualifications for this position. Only complete applications will be considered. Posting removal occurs on the night of September 28, 2018 at midnight.

Application review begins on September 29, 2018.

Contact Information to Applicants

Kristi Henderson

Advertised Salary Range

Starting at $38,000

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
College of Liberal Arts & Sci
University of Kansas - Lawrence
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
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