Admissions & Communications Systems Analyst - 22400BR

Admissions & Communications Systems Analyst

Department: 
Student Information Systems
Location/Division: 
University of Kansas Lawrence Campus
Work Location Assignment: 
Hybrid
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

Student Information Systems reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of Undergraduate Admissions, Office of Graduate Admissions, Financial Aid and Scholarships, Student Information Systems and the Office of the University Registrar.

Student Information Systems (SIS) is responsible for the functional set-up, maintenance and testing of enterprise-wide student systems at the University of Kansas. SIS works with end-users to analyze business practices to determine the best way to meet unit, enrollment management and University goals through efficient, optimal return on investment.

This position provides support to the Associate Director for EM Communications, Recruitment & Admissions Systems and the 6 admitting offices, as well as the academic areas, New Student Orientation and other departments involved with prospective and newly admitted students, and the associated student data. Areas of expertise are in the technical areas of file loads, mass changes, table setup, communications and reporting. This position also supervises a staff member who supports different areas of EM.

Job Description

50% System Maintenance and Oversight
  1. Accurately create and maintain communications-related mass change set up in E&P in a timely manner.
  2. Provide the technical expertise for PeopleSoft 3C’s Letter-Gen driven communications.
  3. Trouble shoot issues for EPIC in their production of Admissions letters and emails.
  4. Create and maintain queries for Slate communications for new and prospective students for the office of Admissions and other departmental communications.
  5. Process file downloads of data for tens of thousands of new and prospective students into Slate, which includes formatting new files or using SAS.
  6. Manage clean up processes for duplicate student records in Slate, and train and supervise additional staff who support this process.
  7. Process unmatriculation requests in E&P from all admissions offices. Create and update external organization records in Slate and E&P.
20% Production Oversight
  1. Create and maintain communications set up in Slate for the offices of Admissions and Scholarships, International Admissions, and the academic departments.
  2. Test Scores loads in both E&P and Slate.
  3. Monitors processing for communications including coordinating with technical staff as needed.
  4. Monitors and modifies Admissions records as related to load processes.
  5. Creates and maintains documentation of processes in both E&P and Slate.
20% Reporting, Training and Back-up
  1. Respond to various administrative requests for ad hoc and predesigned reports extracted from supported data in E&P and Slate.
  2. Provides training of departmental users on Slate communications functionality and support of their communications efforts.
  3. Provides technical back up as needed in systems identified by supervisor.
  4. Back up to Associate Director and support of the E&P File Parser set up and layouts for all application and test score download processes.
  5. Back up to Associate Director and support of the E&P Checklist set up tables and automated processing (mass changes).
  6. Back up to Associate Director and support of the E&P mass changes used in the Auto Admit jobs.
  7. Works with Assistant to Admissions Director on special file projects in Slate, and provides training and support as needed for staff.
5% Supervision
  1. Mentoring and supervising of staff member who supports multiple areas of SIS, including initial processing of security access requests.
5% Other Duties as Assigned
  1. Other duties as assigned by administrators.

Required Qualifications

  1. Bachelor's degree and 3 years of relevant experience or a high school diploma and 5 years of relevant experience.

Preferred Qualifications

  1. One year of experience in a higher education setting.
  2. Strong written communication skills as demonstrated in the application materials.
  3. Two years of experience with Excel, Access, or other database and spreadsheet software.
  4. One year of experience with PeopleSoft systems or other enterprise level student system.
  5. One year of leadership experience.
  6. Experience with Microsoft Project.
  7. Experience with SAS or reporting tools.
  8. Skills in working with diverse public with competing interests.
  9. Ability to work independently.
  10. Ability to rapidly learn and adapt to new technologies.

Additional Candidate Instructions

A complete application consists of:
  • A cover letter addressing how required qualifications are met
  • Resume
  • 3 Professional References

Incomplete applications will not be considered.
  • Application review will begin Monday, June 20th, 2022 and will remain open until a qualified pool of candidates has been identified.

Contact Information to Applicants

Anne Kratz
kratzaa@ku.edu
785-864-0250

Advertised Salary Range

$53,546

Application Review Begins

20-Jun-2022

Anticipated Start Date

18-Jul-2022

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Posting Information
Posting ID:
22400BR
Department:
Student Information Systems
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Hybrid
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
20-Jun-2022