Compliance Coordinator - 17536BR

Compliance Coordinator

Office of Research
University of Kansas - Lawrence
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This position reports to the director of Research Integrity and works closely with the compliance officer for Conflict of Interest (COI), other compliance personnel and research administrators to provide administrative and programmatic support, 50% for compliance documentation on funding award actions and 50% supporting primarily COI, plus other compliance areas. This position works to ensure that research at the university is conducted in accordance with federal regulations and university policies, as evidenced in appropriate documentation of activities.

The Research Integrity unit of the Office of Research is responsible for administration of several non-fiscal compliance areas, including COI reporting and management and compliance checks perquisites for initiation of sponsored research. The incumbent must quickly gain in-depth knowledge about the complex policies and procedures concerning conflict of interest reporting and management and broad knowledge of federal sponsored research regulations and award requirements, particularly as they apply to compliance prerequisites. The incumbent must be able to accurately document, record and report on various compliance issues; provide initial analysis on conflict of interest disclosures, and quickly and accurately assess and determine compliance status of sponsored projects. This position requires strong organizational and computer skills, excellent communication skills, and attention to detail. The coordinator interacts with the Conflict of Interest Committee, compliance officers, research administrators across campus, individual researchers and supervisors, and other university administrative offices.

Due to COVID restrictions, this position will begin teleworking and will transition to office work when deemed safe and necessary.

Job Description

50% Compliance Liaison for Award Processes: In accordance with federal regulations and university policies and procedures, communicates between coordinators of specific compliance areas, central and departmental research administrators, investigators, and other university administrative departments to ensure appropriate documentation is complete, timely, and available for actions on awards received and active awards. Strives to increase data accuracy and availability and decrease turn-around time for award set-up. Contributes to procedure documentation and continual process improvement initiatives. Corresponds with all stakeholders in a coherent, cordial, and articulate manner.

40% COI administration: The Compliance Coordinator works closely with the compliance officer for COI to respond to inquiries about policy and procedure, provide technical assistance to using the online reporting system, conduct initial analyses of disclosures and respond to requests for COI review on funding proposals, and report on reporting and conflict management activities. Supports the compliance officer in preparing materials and communications on behalf of the Conflict of Interest Committee.

10% Other Compliance Areas: The compliance coordinator works with the director to facilitate the work of the restricted research committee in a timely manner, document the committee’s work, and report activity to University Governance. The Compliance Coordinator may assist with other compliance areas, as needed.

Required Qualifications

  1. Bachelor’s degree and two years of relevant experience OR 6 years relevant experience.
  2. Excellent written communication skills as evidenced by application materials and job experience.
  3. Evidence of ability to meet deadlines and turn-around times in a fast-paced work environment.
  4. Work history that indicates or required initiative and excellent organizational, analytical, and administrative skills.
  5. Evidence of at least mid-range skills in Microsoft Office applications or similar systems.

Preferred Qualifications

  1. At least one year administrative experience in a relevant setting.
  2. Demonstrated ability to analyze and interpret federal regulations or similar regulatory structures.
  3. Demonstrated use of business software and data systems to create workflow efficiencies.
  4. Experience using complex system-of-record software systems and helping others use it effectively.
  5. Experience working with administration of sponsored projects, preferably one year of work experience in university research administration in a Research I university environment.
  6. Evidence of high ethical standards, ability to maintain confidentiality, and ability to make independent judgments.
  7. Work history that includes experience in a culturally diverse setting with all levels of personnel.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

1. A cover letter addressing how required and preferred qualifications are met.
2. Resume or curriculum vitae.
3. Contact information for three professional references.

Incomplete applications will not be considered. Application review begins Thursday, August 6th, 2020 and will continue as needed to collect a pool of qualified applicants. For best consideration, please apply by August 5th, 2020.

Contact Information to Applicants

Susan MacNally
(785) 864-4148

Advertised Salary Range

$41,000- $48,000

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Office of Research
University of Kansas - Lawrence
Employee Class:
U-Unclassified Professional Staff
Application Review Begins: