Fire Officer Program Manager - 10643BR

Fire Officer Program Manager

CED-KS Fire & Rescue Training
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The University of Kansas (KU) is a member of The American Association of Universities and is classified as a Research University I by the Carnegie Foundation for the Advancement of Research. As a center for scholarship and research, KU has 29,000 students and 2,000 faculty members at its main campus in Lawrence, Kansas, the KU Edwards campus in Overland Park, the Medical Center in Kansas City and a branch medical school campus in Wichita. For more information, please visit the University's website at

KU Professional & Continuing Education, headquartered on the Edwards campus, operates in a self-supporting business environment while aligning with KU's academic, research and public service missions. With a staff of approximately 100 in three locations, 1000 education events are offered annually to more than 50,000 students. Professional & Continuing Education works collaboratively with all KU academic schools and departments to provide outreach programming. Professional & Continuing Education programs serve all 105 Kansas counties, 50 U.S. states, and 49 countries. Types of programs provided are research conferences, post graduate continuing education, professional certification, workforce and economic development, state and local government, law enforcement, and fire and rescue training.

The Kansas Fire & Rescue Training Institute is a unit of KU Professional & Continuing Education. Housed on the Lawrence campus, the Institute was created by the Kansas legislature to train Kansas firefighters. The Institute serves fire departments and firefighters through a “traveling instruction service” that provides 500 training events per year potentially reaching every community and every county in Kansas.

This position report directly to the Institute’s Director.

Job Description

50% Training Requests & Course Assignments for the Fire Officer program within the Institute:
  • Manage the Fire Officer training program. This duty includes authorization of commitment to deliver training and assignment of instructors for courses as defined by the program guidelines and operating the program within the approved budget.
  • Serve as primary contact point for receiving training requests.
  • Approve training requests as defined by the Director. This task requires coordination and cooperation with other Program Managers within the Institute.
  • Identify and assign course instructors for Fire Officer courses.
  • Schedule teaching kit and audio/visual support for classes with support staff assistance.
  • Review course documentation for approved courses for completeness, accuracy and that instructor wages/expense are within the previously approved parameters.

35% Program Management Assignments. These duties apply to the duties of general programs and delivery systems management:
  • Manage National Fire Academy programs, including:
  • Direct Deliveries (schedule, host, and prepare course documentation for KF&RTI and required NFA documentation). This includes all courses provided under this program by the NFA (presently 9 courses per year).
  • Regional Deliveries including appropriate NFA application and documentation required to conduct and receive payment for these courses.
  • Manage the grant received from the NFA/FEMA/DHS. These duties include preparing the grant documentation and managing the delivery of grant funded programs as specified by the Director.
  • Manage the Traffic Incident Management training program and grant. These duties include accept training requests, maintaining the list of authorized instructors and assignment of instructors for courses, coordinating/authorizing course locations, serve as the primary contact for Kansas Department of Transportation (funding agency), and assist staff in the assembly of data for reports required by the grant.
  • Serve as a functional manager for all programs in the absence of specifically assigned managers. This function includes accepting training requests, entering courses into the Institute’s database, instructor assignment and supervision, scheduling assisting instructors and reviewing course documentation and approval of assigned instructor pay.

10% - Represent the Institute with county training associations:

  • Represent the Institute with county training organizations. This includes assisting county training organizations in accessing the Institute training systems, educate and lead county organizations about and toward bringing this training under the Institute’s umbrella build partnerships and cooperation between the parties.

5% - Other duties as assigned:
  • Perform other duties assigned at the discretion of the Director.

Position Requirements:

Considerable in-state and limited out-of-state travel is required in this position. Travel related to this position may be required from one to five days per week. This position is routinely required to work a non-traditional schedule (including evenings and weekends).

Persons in this position may be required to lift heavy materials and training props up to 100 pounds. Successful candidates must be capable of lifting and moving teaching kits, firefighting equipment and perform classroom set up (moving tables & chairs, classroom support equipment, etc.).

Critical thinking skills and the ability to quickly adapt new concepts and technical fire service information into new and existing courses is required. Employees need to be facilitators, leaders, instructors and have a high level of empathy for the challenges of the modern fire service. As a State Fire Training organization, the Institute is expected to help lead change in the fire service through training and education. Employees of the Institute must demonstrate a customer-friendly attitude, flexibility, and a strong desire to help keep the Kansas fire service well trained/educated and highly skilled.

Required Qualifications

  • Minimum of 5 years fire service experience in a leadership position, including experience in management and administration as a Fire Department Company Officer, Chief or Deputy Chief, or in a leadership/supervisory position in a military or other publicly funded organization.
  • Master’s degree in Fire Science, Administration/management or a related field, or Bachelor's degree in Fire Science, Administration/management or a related field plus five years related experience.
  • Minimum of 2 years of experience in managing a training function for a publicly funded organization.
  • National Certification as a Fire Service Instructor.
  • National Certification as a Fire Officer.

Preferred Qualifications

  • Documented experience as a chief fire officer.
  • Experience within a state fire training program as an associate/adjunct instructor or full time in a course delivery/management level position.

Additional Candidate Instructions

A complete application consists of:

A cover letter addressing how required qualifications are met.
3 Professional References

Incomplete applications will not be considered.

Deadline for applications is Sunday, January 28th, 2018.

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Posting Information
Posting ID:
CED-KS Fire & Rescue Training
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
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