POOL- Spring 2019 Scholarship Hall Proctor - 13021BR

POOL- Spring 2019 Scholarship Hall Proctor

Department: 
Housing Application Fees
Location/Division: 
University of Kansas - Lawrence
Reg/Temp: 
Temporary
Employee Class: 
S-Student

Position Overview

General: The Proctor holds an academic year, salaried, live-in position with KU Student Housing and reports to a Scholarship Hall Director, while serving as a primary facilitator for a community of approximately 50 residents in a specified Scholarship Hall. The Proctor oversees student work shifts pertaining to hall operations, including general hall order and cleanliness. In conjunction with the Food Board Manager, the Proctor serves as the primary educator and resource for residents within their assigned community.

Our Mission
Building learning-centered communities through individual support and respect

Our Central Values
We advance KU's mission with:
  • Engaging communities
  • Vibrant physical spaces
  • Effective administration

Inclusion Statement
We proudly commit to preparing our students and staff to thrive in a global community. We seek to understand and affirm all identities we serve to develop a culture where individuals challenge assumptions and engage in open discourse. Through representative staff and equitable policies we will continue to serve the evolving needs of our diverse communities.

Job Description

Position Expectations
  • Serve as a representative of KU Student Housing, Student Affairs, and the university.
  • Demonstrate a commitment to the Mission, Values, and Inclusion Statement of KU Student Housing.
  • Demonstrate a willingness to learn, and an appreciation for various identities. Including the ability to show respect for others’ cultures, rights, feelings, and property.
  • Demonstrate a commitment to personal integrity, such as modeling good judgment, ethical behavior, and adherence to laws and policies.
  • Serve as an educator in your community, as directed by the primary educators of the complex.
  • Demonstrate positive interpersonal communication skills.
  • Support and be a resources for hall openings/closings, room changes, and other initiatives.
  • Promote community building by maintaining a welcoming room space. At times you may be expected to hold individual meetings with residents in your room.
  • Participate in regular staff meetings, meetings with supervisor, ongoing departmental communication and training, and an annual performance evaluation processes.
  • Positively engage and contribute during staff meetings, trainings, retreats, programs, etc.
  • Be available to stay on campus and work during academic break periods.
  • Implement departmental engagement plan for intentional conversations.
  • Communicate with supervisor to request up to 10 nights off per semester. A night off is defined as any night the Proctor does not return to their building/room by 2:00 a.m.
  • A Proctor is subject to possible progressive discipline up to and including termination in the event that they violate any policies, procedures and regulations of Residence Life, and of The University of Kansas, including, but not limited to, the Terms and Conditions of the KU Student Housing Contract, Student Code of Rights and Responsibilities, Office of Human Resources and the Housing Handbook.

Responsibilities
  • Assign and train residents for all student work shifts in the hall.
  • Work with students and your Scholarship Hall Director to provide students accommodations to their shift expectations as needed for personal and medical circumstances.
  • Educationally document residents through the Judicial Board process for not meeting shift expectations.
  • Monitor and maintain adequate inventory of bathroom, kitchen, and cleaning supplies.
  • Update and evaluate descriptions of student work shifts in conjunction with the Food Board Manager.
  • Unless otherwise unavailable in a scheduled class, attend and participate in all hall meetings.

Inclusion
  • Educate residents about diversity and inclusion by passive and active means. This may include creating and posting bulletin boards, holding conversations, hosting/attending cultural events, and supporting campus events.
  • Participate and engage departmental trainings and continued learning on the subject of diversity and inclusion.
  • Role model inclusion through engaging in dialogue with residents, staff members, and senior staff, as well as engaging in personal reflection.
  • Address actions and words that our limit efforts towards creating an environment that supports and encourages the acceptance of diversity.

Health & Wellness
  • Encourage responsible behavior by demonstrating ethical conduct and enforcing University of Kansas and KU Student Housing regulations and policies.
  • Keep senior staff informed of all crisis incidents as they happen.
  • Respond promptly to student issues, conflicts, mediation needs, and crisis situations.
  • Respond to emergencies immediately, follow appropriate protocol.
  • Participate in duty coverage as the complex first-responder. This includes carrying an on-call phone on night and weekend duty, completing duty rounds, and responding to issues as they arise.
  • Assess needs and concerns of residents through regular contact and communication.
  • Hold community meetings.

Self & Relational Management
  • Be flexible and willing to do other duties as assigned.
  • Facilitate intentional interactions with residents regularly.
  • Complete all administrative tasks fully and punctually. Tasks include but are not limited to submitting facility service requests, answering emails, and submitting incident reports.
  • Introduce yourself and build relationships with residents in your community anytime there are movements within your community.
  • Respond to requests for information and resident follow up as requested in a timely manner.
  • Check and empty mailbox each business day.
  • Read and respond to all communication.
  • Communicate respectfully and effectively with residents, senior staff, and fellow staff members.
  • Maintain sensitive student information at all times. Do not discuss resident issues with peers or other residents. Discuss resident issues with your supervisor.
  • Encourage interpersonal and inclusive group interactions among residents through social activities and floor bonding opportunities for residents on a regular basis throughout the year.
  • Complete bulletin boards with pre- and post-components as detailed in departmental lesson plans.

Academic Success
  • Engage in academic success interventions and intentional one-on-one conversations with students consistent with departmental requirements and learning outcomes.
  • Model positive academic behaviors, and keep academics as a priority.
  • Create a floor/building community conducive to academic success and studying, e.g., maintain/enforce quiet/courtesy hours, encourage study groups, make educational bulletin boards about academics, encourage residents to talk to faculty, promote tutoring, etc.
  • Understand university support services/resources and refer students when necessary.
  • Identify and offer assistance to residents with personal, academic, health, and other needs.

Engaged Civility
  • Facilitate apartment/suite/roommate agreements with every resident in the community. Educate residents about the characteristics of a healthy living arrangement and provide opportunities to revisit and revise throughout the year as needed.
  • Document all policy violations consistently and follow up with floor residents following policy violations.
  • Encourage residents to hold each other accountable for their actions.
  • Support hall council by attending hall council events and promoting hall government on the floor.
  • Participate in University sponsored events as assigned, e.g. Convocation, Hawk Week, Common book activities, The Big Event, etc.
  • Collaborate with other staff members and hall council to support programming and engagement opportunities for residents throughout the year.
  • Educate residents about policies throughout the year.

Required Qualifications

  • Must have completed 1 semester of full-time student enrollment by the time of employment.
  • Must be a full-time KU student with enrollment in no more than 18 undergraduate hours, or no more than 9 graduate hours per semester.
  • Maintain a minimum 2.50 KU cumulative GPA and be in good standing with the university and Student Housing for the duration of their employment.

Preferred Qualifications

  • Have at least 2 semesters of residential group living experience.
  • Have previous living experience in the KU Scholarship Halls.

Additional Candidate Instructions

Application deadline: October 29th, 2018 (midnight)

Complete application includes: Resume (full name, KU email address and cell phone number) and cover letter

Compensation:
Room provided when the assigned hall is open. Meal plan provided during training and when dining halls are open.
In addition, first-year Proctor staff members receive $70.00 biweekly.
Returning Proctor staff members receive $85.00 biweekly.

Term of Appointment:
January 16, 2019 for staff development and training, through May 21, 2019
(Including Spring Break)

State of Kansas Weapon Policy:
Beginning July 1, 2017, any individual who is 21 years of age or older and who is lawfully eligible to carry a concealed handgun in Kansas shall not be precluded from doing so on state university campuses except in buildings and areas of buildings for which adequate security measures are provided, and except as otherwise prohibited by law. For additional details please see http://concealedcarry.ku.edu


Contact Information to Applicants

Undergraduate Housing, ugrhousing@ku.edu

Advertised Salary Range

$70.00 biweekly

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Posting Information
Posting ID:
13021BR
Department:
Housing Application Fees
Location/Division:
University of Kansas - Lawrence
Reg/Temp:
Temporary
Employee Class:
S-Student
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