Program Coordinator - 15881BR
This is a 12-month, full-time, administrative professional staff position. The Hall Center Program Coordinator reports to the Hall Center Assistant Director. The Program Coordinator performs critical program administration and supervision related specifically to the outreach component of the Center's mission.
The responsibilities of the Program Coordinator include, but are not limited to the following:
Program Administration and Supervision (85%)
• Holds primary responsibility for administration of the Hall Center’s events and programs. Assists the Director and Assistant Director in planning and developing Hall Center events and programs. Independently coordinates programming with direction from the Hall Center Assistant Director. Participates in the development and implementation of Hall Center policies and procedures relative to programming. May coordinate special programs related to grant activities. Supervises Event Specialist.
• In coordination with communication coordinator, creates, produces, and delivers a range of promotional, educational, and informational presentations and/or resource materials related to program activities and initiatives. Produces programmatic materials to support the programs, projects, grants, and other activities to foster the engagement of students, community, faculty, and staff in the research, instruction, and service of the Hall Center.
• Coordinates the provision of technical guidance, consultation and related support for Hall Center programming.
• Provides daily problem-solving as necessary.
• Coordinates the collection, compilation and analysis of program activity data; writes and edits comprehensive statistical and narrative program reports and evaluations; communicates the status of all event and program planning to the Director and Assistant Director during regular staff meetings; tracks program requirements and annual updates.
• facilitates meetings of the Hall Center’s advisory committees, including the Executive Committee, Friends Council, and Advisory Board. Coordinates internal and external reviews.
• Liaises with off-site partners during planning and events. Is present for and offers support and troubleshooting at all programs and events.
• Trains and supervises any student employees assisting with events and programs.
Hall Center Operations (10%)
Serves as back-up to Hall Center Budget Analyst, includes maintaining proficiency in operations
of all relevant KU financial systems. Manages inventories, anticipates supply needs, and serves
as a Shopper in the KUPPS procurement system.
Other Duties and Special Projects as Assigned (5%)
This position description is designed to indicate the general nature and level of work for this
position; it is not intended to provide a comprehensive inventory of all duties required.
1. 3 years of experience in program administration or event planning related work in support of academic and/or business professionals
2. Experience working with the public in a service capacity
1. Knowledge of standard business document formats
2. Basic accounting and budgetary skills sufficient to balance a checkbook
3. Experience with proofreading and copy editing, mass mailings, and/or inventory controls
4. Technical knowledge sufficient to operate printers, copiers, scanners, Macintosh computers, telecommunications systems, and A/V equipment
5. Experience using database, spreadsheet, web design, desktop publishing, and word processing programs
6. Familiarity with the humanities
7. Knowledge of database programs, Mac programs, and Microsoft Office programs
8. Familiarity with KU offices related to event administration, such as KU Unions, KU Catering, and KU Media services
1. Ability to work evenings and occasional weekend hours as required by the Center’s event
3. Highly organized, detail-oriented self-starter able to demonstrate a strong work ethic
4. Ability to establish and maintain effective working relationships as a member of an effective team
5. Ability to meet the public and maintain confidentiality
6. Ability to apply and explain rules, regulations, policies, and procedures
7. Excellent written, verbal and interpersonal communication skills, including the ability to understand and follow verbal and written instructions and interact professionally with faculty, administrators, and the general public in person, by telephone and via email in a friendly and courteous manner
8. Ability to proofread and edit for grammar, spelling, syntax, and style; compute, verify and compare numbers; and detect discrepancies in information or records
9. Ability to record, file and transmit information and extract data; formulate reasonable conclusions from a variety of sources; and use word processing, spreadsheet, database, email, and web applications to enter information in a variety of formats (such as narrative, manuscript, business, and statistical)
Additional Candidate Instructions
The review of applications will begin on November 18, 2019 and will continue until a pool of qualified applicants is obtained.