Senior Coordinator for Facilities - 12215BR

Senior Coordinator for Facilities

Recreation Services
University of Kansas - Lawrence
Employee Class: 
U-Unclassified Professional Staff

Position Overview

KU Recreation Services, a Department within Student Affairs, provides a campus-wide impact by improving the quality of life for all students, faculty, staff, affiliates, retirees, alumni, spouses, and domestic partners through its fitness and wellness initiatives. KU Recreation Services provide state-of-the-art recreational programs, facilities, and services.

Facilities include the Ambler Student Recreation Fitness Center (“ASRFC”), opened in September 2003 and expanded in 2008, several outside spaces, and Robinson Center. The ASRFC is comprised of many different activity spaces: 16,000 square feet of cardiovascular resistance training and free weight equipment, six indoor basketball/volleyball courts, a three-lane suspended jogging track, an aerobics studio, a martial arts studio, four racquetball courts, one squash court, dasher board system multipurpose gym, golf simulator, a 42-foot climbing wall and bouldering wall, two outdoor basketball courts, conference room, and a multimedia room. Outdoor facilities include: 13 acres of grass field spaces at the Shenk Recreational Sports Complex, the Adams Outdoor Education Center (challenge course), one artificial turf field (Central Field), four lighted sand volleyball courts, and four lighted tennis courts. KU Recreation Services utilizes the Robinson Center for its aquatic activities.

Programs within KU Recreation Services include Fitness, Intramurals, Sport Clubs, and Outdoor Pursuits. Fitness offers group fitness “KU Fit” with classes focused on cardio, strength, and mind and body, Personal Training, and Fitness Assessments. Intramurals play team sports, team tournaments, and individual activities. Sport Clubs participate in a wide variety of competitive, recreational and instructional sports. Outdoor Pursuits offer a challenge course, rock climbing wall, and equipment rental center. Additional information can be found at

Job Description

Daily Operations and Student Staffing: 45%
  • Oversee the day to day operations of the Ambler Student Recreation Fitness Center.
  • On call and first contact for the following:
    • Facilities staffing in the evenings, on weekends, and during normal hours of operations.
    • Inclement weather staffing protocol
    • Police matters including theft and video review from security cameras
  • Oversee and supervise a staff of approximately 60 students who are responsible for the daily staffing and participant operations at the Ambler Student Recreation Fitness Center.
  • Responsible for recruitment, hiring, training, evaluating, scheduling, payroll and discipline of student staff.
  • Coordinate participant discipline.
  • Construct, review, and revise participant and facility staff manuals, policies and procedures.
  • Responsible for student staffing payroll and participant operations expenditures.
  • Oversee the development and maintenance of annual budget of approximately $150,000.
  • Assist with the development, recommendation and coordination of improvement projects.
  • Purchase, maintain levels and inventory equipment available for informal recreation checkout.
Coordinate Special Events: 30%
  • Responsible for first point of contact for groups/individuals wanting to host Special Events in any Recreation Services facility
  • Add events to facility schedule in software
  • Conduct on-site meetings with group contact(s) to discuss needs of the event: staffing, equipment, custodial, etc.
  • Create invoice for event and distribute through University channels
  • Attend beginning of events to ensure everything is running properly
Assist in the development of the Facility Schedule: 15%
  • Assist in creating a fall, spring and summer facility schedules.
  • Directly responsible for input of events and activities into the facility schedule.
  • Manage priority system for schedule
  • Identify and resolve conflicts within the schedule
Manage Internship Program: 5%
  • Contact area colleges and universities and provide them with information about internship possibilities.
  • Attend academic classes and present internship information
  • Coordinate application process
  • Responsible for first round of interviews to make sure applicant is a good fit for Recreation Services
  • Direct applicant to area of interest for second round of interviews
Other Duties as Assigned: 5%
  • Responsible for updating KU Recreation Services automated phone system.
  • Serve on University committees as assigned.

Required Qualifications

  1. Bachelor degree from an accredited institution (must have graduated by time of appointment).
  2. Minimum of 1 year professional work experience in recreation/fitness management at a high level of service; 2 years as a graduate assistant equals 1 year work experience (must have graduated by time of appointment).
  3. Excellent demonstrated written communication skills as evidenced by the application materials.
  4. Previous experience with standard computer applications such as Microsoft Office Suite
  5. Prior experience supervising staff.
Position Requirements:
  1. The person in this position is responsible for knowledge of and compliance with Board of Regents, University policies and NCAA rules and regulations regarding day to day job related activities applicable to the position that could involve contact with student athletes.
  2. Standard 40 hours Monday through Friday with some flexibility. May require some morning, evening, or weekend work. Must be on site to direct work of student staff.
  3. This position has been identified as a Mandatory Reporter for Sexual Harassment and Sexual Violence.
  4. CPR/AED training will be provided free of charge if not currently certified.

Preferred Qualifications

  1. Bachelor degree from an accredited institution in Physical Education, Recreation, Exercise Physiology, Health Education, Exercise Science or related field.
  2. Master's degree in Recreation, Sports Administration, Health/Physical Education, Exercise Science, Higher Education, Student Affairs or related field.
  3. Comprehensive experience in the administration and operation of a recreation facility (both indoor and outdoor).
  4. One year of full time experience in campus, municipal or related recreation field. Note: a 2-year graduate assistantship equals one year of full-time work experience.
  5. Experience in recruiting, hiring, training, evaluating, scheduling and discipline of a recreation staff (campus or municipal) or related field of higher education staffing.
  6. Experience with program budgets and risk management procedures.
  7. Current CPR and AED Certification
  8. Professional involvement such as the National Intramural-Recreational Sports Association (NIRSA), National Recreation and Park Association (NRPA), or similar organization
  9. Experience working with Recreation Management Software

Additional Candidate Instructions

A complete application consists of:
  • A cover letter addressing how required qualifications are met.
  • Resume
  • 3 Professional References
Incomplete applications will not be considered.

Review of applications begins Monday, July 9th.

Contact Information to Applicants

David Podschun,, 785-864-0792

Advertised Salary Range

$36,710 - $40,000

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Recreation Services
University of Kansas - Lawrence
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
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