Special Collections Cataloging Coordinator - 10924BR

Special Collections Cataloging Coordinator

Employee Class: 

Position Overview

The University of Kansas Libraries seeks an experienced, enthusiastic and innovative individual to develop, document and implement workflows that will provide effective bibliographic control of special collections materials in order to increase discoverability of these valuable materials for research, teaching and learning. The Special Collections Cataloging Coordinator serves as the supervisor of the Special Collections Cataloging Unit, reporting to the Head of Cataloging & Archival Processing.

The KU Libraries’ Special Collections Cataloging Unit catalogs materials in a wide variety of formats, including contemporary and rare books, early printed books, artists’ books, maps, serials, audiovisual materials, etc., for KU Libraries’ Kenneth Spencer Research Library. This Special Collections Cataloging Coordinator position supervises full-time staff, student assistants, and oversees the training and work assignments of other Department staff assisting with the Unit’s projects.

This is a full-time, 12-month, tenure-track faculty position.

Rank Considerations
Rank considerations are based on professional performance, research, and service experience sufficient to qualify for appointment at the rank of Assistant Librarian or Associate Librarian. See the Libraries Criteria for Academic Ranks document: http://policy.ku.edu/libraries/criteria-academic-ranks-library-faculty
Additional information about the Libraries promotion and tenure procedures can be found at the following website: http://policy.ku.edu/libraries/promotion-and-tenure-procedures-faculty-university-kansas-libraries

Job Description

Professional Responsibilities (70%)
  • Manages daily cataloging operations, including supervision of staff, distribution of materials to department staff, serving as a resource for cataloging questions, and carrying out quality control.
  • Provides original and complex copy cataloging for materials published in multiple languages in Spencer Research Library’s collections according to national & local standards.
  • Manages the inventory project which verifies that retrospective materials match the bibliographic records, adds holdings statements and creates item records.
  • Recruits, trains, supervises, and evaluates the work of the Special Collections Cataloging Unit staff and student assistants.
  • Establishes cataloging priorities for collections material based on unit resources and organizational needs, including determining appropriate levels of treatment for groups of materials.
  • Maintains awareness of best practices and emerging standards/technologies related to special collections cataloging.
  • Along with the Manuscripts Coordinator, serves as a member of the Department’s Management Team, a peer body that oversees the planning and administrative functions of the Department. Works closely with the other unit heads in the Department and staff throughout the libraries on matters relating to published materials in Spencer.
  • Demonstrates a commitment to advancing diversity efforts and contributes to an inclusive environment.

Research (20%)
  • Contributes to the profession's collective knowledge by engaging in scholarly research activity. Research may involve the publication of articles, books, book reviews, grant-supported inquiry, or editorial work.

Service (10%)
  • Engages in service to the Libraries, the University and to professional organizations by participating in committee work, projects, and other contributory achievements.

Required Qualifications

  1. ALA-accredited MLS or equivalent from a foreign institution by date of appointment.
  2. Minimum two years’ experience with rare book cataloging in an academic or research library setting.
  3. Demonstrated experience with Descriptive Cataloging of Rare Materials (DCRM) standards, Resource Description and Access (RDA), Library of Congress Subject Headings (LCSH) and the MARC21 formats.
  4. Minimum of one year of supervisory experience.
  5. Reading knowledge of at least one western European language other than English.
  6. Excellent written communication as demonstrated by application materials

Preferred Qualifications

  1. Demonstrated proficiency and capability with information technology systems in the context of an academic library, e.g. OCLC, Voyager, RDA Toolkit, Catalogers’ Desktop.
  2. Experience cataloging a variety of bibliographical formats, including but not limited to: monographs, serials, sound recordings, manuscripts, visual materials, etc.
  3. Familiarity with non-MARC metadata standards and encoding schemes such as Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), and Dublin Core.
  4. Demonstrated project management, organizational, analytical, and problem solving skills.
  5. Excellent oral communication skills, strong attention to detail and the ability to work independently, collaboratively, and in teams.

Additional Candidate Instructions

Applicants should attach a cover letter, resume/CV, and contact information for three professional references (at least one should be a current or previous supervisor) to this online application. Please address in your cover letter how you meet the required and preferred qualifications.

Application deadline is March 4, 2018. Review of applications begins March 5, 2018.

An online application must be completed to be considered for this position. TO APPLY, GO TO: http://employment.ku.edu/academic/10924BR

Contact Information to Applicants

Tanay Adams

Advertised Salary Range

Commensurate with skills and experience

Application Review Begins


Anticipated Start Date


Search Jobs
Posting Information
Posting ID:
Employee Class:
Application Review Begins:
One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
23rd nationwide for service to veterans —"Best for Vets," Military Times
KU Today