Accountant Sr, Financial Accounting & Cash Control - 21458BR

Accountant Sr, Financial Accounting & Cash Control

Department: 
Financial Services
Location/Division: 
University of Kansas Lawrence Campus
Work Location Assignment: 
Hybrid
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This professional accounting position has major responsibilities performing complex cash basis and accrual basis accounting, fund accounting, general ledger reconciliations, managing reimbursable billing receivables, journal entries/corrections, executing wire and ACH transfers, facilitating university ecommerce and compliance, pay cycles, closing cycles, and preparing monthly/annual university reports. Employee provides critical input to numerous projects and processes. Employee maintains internal controls, researches and analyzes data, extensively utilizes Excel and database query, coordinates projects, and reviews financial transactions. Federal and state laws, The University of Kansas policies, and departmental procedures must be followed. Advanced comprehensive accounting work in the University’s financial and student systems is required. Both systems utilize Oracle/PeopleSoft. Employee is responsible for participating in the design, modification, recommendation, testing and/or implementation of accounting systems. Employee is expected to exercise good judgment, continually prioritize, have a high degree of concentration, planning, and coordination to perform functions of their position and achieve accurate and timely results.

Job Description

40% - Projects and Accounting Functions:
  • Provides leadership in the General Ledger processing and journal corrections. Prepares journals, verifies and posts as needed. Posts journals in Financials system for payroll, debt, JCERT (Johnson County Education and Research Triangle) sales tax deposits, KUCDC business activity, and other miscellaneous KU journals. Creates and processes journals to keep the State and University cash account in balance.
  • Audits and processes fund changes submitted by departments. Researches and provides technical review of JRCs (journal request changes), LVE (leave changes), RFAs (retroactive funding adjustments), records various payroll deductions appropriately or journals submitted to correct/change prior posted entries within the same fiscal year. Determines appropriate response if journal is insufficient, has invalid formatting, already corrected, if actions are required to correct a related previous accounting entry, or process a new entry.
  • Reconciles suspense and other designated funds and cost centers for pass through accounting, pre-paids, deferred revenue, reimbursable billings accounts and related collections reported in the student administration system. Supports scheduled timelines to achieve periodic closing/reporting cycles and yearend.
  • Provides back-up support to perform fund balancing between FITC and SMART, various accounting, other adhoc reporting and project support. Also provides back-up support for reconciliation of transactions between SAKU and FITC. Other duties as assigned.

25% - Pay Cycles:
  • Daily creates, runs and analyzes pay cycles to include State of Kansas, General Fee and Payment Plus, Student Organization and Imprest disbursements. This process entails the release of journal vouchers on the State SMART system to allow for ACH and check printing from the respective state funds and other bank accounts. Heavily utilizes system queries and MS Excel spreadsheets and functions. Verifies completeness of accounting information and sequences of processes ran. Monitors all accounting transactions to ensure compliance with university policies/procedures and State of Kansas statutes and regulations. Identifies all errors or rejected transactions. Analyzes activity and communicates issues and corrective actions. Ensures transactions recorded in FITC are properly reflected in State of Kansas SMART system funding. Prepares SMART journals correcting funds and notifies the Division of Administration of changes to ensure compliance.
  • Manages electronic transfer requests. Manages other flows of funding to include international wires, ACH transfers, book transfers and interfunds. Supports all banking activity for Study Abroad programs. Initiates necessary transfers and payment cards processes in a timely manner. Works with the Kansas State Treasurer’s Office and the Department of Administration to upload funds from University bank account to State of Kansas electronically.

25% - Reimbursable Billings
  • Prepares reimbursable billings on weekly basis. Prepares deposits upon receipt of payment. Applies reallocation of payment as required. Reconciles tracking AR balances to FITC Trial Balance. Works with affiliates, Human Resources, Payables, and managers to quickly address billing concerns and support variances. Responsible to report annually all billed accounts receivable activity, revenues, expenditures and payments for each fiscal year and manage any activity against receivables during yearend cutoff and transition to the new fiscal year. Provides tracking to support suspense fund activity balances for various accounts using program codes or special item types. Monitors and posts general ledger transfers for specified curriculums, departments and when funding changes for projects.

10% - Other Duties
  • Serves as primary backup to perform functions in the absence of staff or as directed by management. Completes ad-hoc reconciliations and projects as assigned. Employee is allowed a great deal of latitude in the execution of duties. Must provide prompt and accurate response to requests with minimal direction. Submits monthly report to management of functions, issues, progress, statistics and other relevant data and updates from office operations. Develops various detailed reports as requested. Assists management in developing more efficient and effective processes and communication of these processes with staff and departments frequently. Understands and complies with federal, state and industry regulations, University policy and procedures, and contract requirements. Provides inter-department service through written correspondence, phone and in-person. Continuously works to create a harmonious work environment with co-workers, administration and the campus community. Attends training as requested to enhance skills and perform functions better. Other duties as assigned.

Position Requirements

This position is considered hybrid, a combination of on-site and remote work as deemed by supervisor.

Required Qualifications

  1. Bachelor degree in accounting/finance/business/ accounting systems or related business field.
  2. Three (3) years of experience performing professional accounting/audit work.
  3. Three (3) years of experience with computerized financial accounting systems or minimum of two (2) years of experience with PeopleSoft Financials.
  4. Two (2) years of experience with financial procedures and/or ability to analyze, detect and reconcile discrepancies in financial records.
  5. Two (2) years of experience which demonstrates high level skills/proficiency with MS Excel spreadsheet and database management as evidenced by work experience.

Preferred Qualifications

  1. Two (2) years experience in cash basis, accrual and/or fund accounting.
  2. Experience in and ability to apply financial policy, procedures, federal and state regulations, and industry rules as evidenced by work experience.
  3. One (1) year experience with State of Kansas SMART, PeopleSoft Financials, and/or OAC general ledger focused systems.
  4. Excellent written and oral communication skills as demonstrated in application materials and interview.

Additional Candidate Instructions

A complete application consists of:
  • A cover letter addressing how required qualifications are met
  • Resume or curriculum vitae
  • 3 Professional References

Incomplete applications will not be considered.
  • Application review has been extended to April 1st and will continue until a qualified pool of candidates has been identified.

Contact Information to Applicants

Wendy Reese
785-864-5943
wreese@ku.edu

Advertised Salary Range

$47,000 -$61,948

Application Review Begins

01-Apr-2022

Anticipated Start Date

02-May-2022

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Posting Information
Posting ID:
21458BR
Department:
Financial Services
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Hybrid
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
01-Apr-2022