Administrative Assistant/Receptionist - 12142BR

Administrative Assistant/Receptionist

Department: 
Provost Office
Location/Division: 
University of Kansas - Lawrence
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This important position serves as the receptionist and host for the Office of the Provost, coordinating meetings in the conference room and providing supervision for the students who assist the front desk. This position will assist others in the office as needed for special projects or back up for other staff members on the Provost’s Office team. Customer service and tact are required of a successful candidate as this position is often the point of first contact for guests to the Provost’s Office and sets the tone for professionalism and hospitality.

Job Description

70% Receptionist/Front Office and Student Supervisor
  • Serves as receptionist for guests/colleagues to the Office of the Provost. Answers the telephone and greets visitors to the office
  • Responsible for scheduling and set-up of provost’s conference room including conference room technology.
  • Maintains resources used centrally by students and staff in the Provost’s Office such as guest parking, phone lists, office laptops, mail delivery and equipment in the mail room.
  • Manages the MFD and Ghost Writer signature machine, ensuring signature cards are kept under tight security when not in use.
  • Hires, trains, supervises, and schedules students who assist the front desk. This includes receiving and distributing projects to the students from others in the office.
25% Team duties for the Provost’s Office
  • All staff in the Provost’s Office have assigned back up roles for when staff members are absent or on vacation. This position backs up the Administrative Associate in for Diversity, Equity, and Inclusion.
  • Will be responsible for working with other Provost’s Office staff members to arrange reception coverage when taking time off.
  • Various members of the office will need assistance at different points in the year. This position either offers assistance or assigns a task to one of the student workers.
  • Assistance with office-wide projects and events
5% Other duties as assigned by supervisor

Required Qualifications

  1. High school diploma or GED equivalency and one year of office experience or one year of post-secondary education
  2. Demonstrated skills in customer service as evidenced by work history or reference check
  3. Computer proficiency in MS Office, including Excel and Word

Preferred Qualifications

  1. Previous work experience that required a high level of professionalism at determined by resume, interview, or references
  2. Knowledge of and experience with the University of Kansas policies, procedures, or organizations
  3. Supervisory experience or willingness to be trained in best practices of supervision

Additional Candidate Instructions

A complete application consists of:

A cover letter addressing how required qualifications are met.
Resume
3 Professional References

Incomplete applications will not be considered.

Deadline for applications has been extended until Friday, June 29, 2018.

Contact Information to Applicants

Maria Thompson, Office Manager, maria@ku.edu

Advertised Salary Range

$30,000-$40,000

Application Review Begins

02-Jul-2018

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Posting Information
Posting ID:
12142BR
Department:
Provost Office
Location/Division:
University of Kansas - Lawrence
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
02-Jul-2018
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