Administrative Associate - Continuing Education - 23033BR
Administrative Associate - Continuing Education
The Kansas Law Enforcement Training Center (KLETC), a unit of the University of Kansas, is located near Hutchinson, Kansas. KLETC consists of 173 acres with fifteen buildings including two student dormitories.
KLETC serves as the central agency for all law enforcement training in the State of Kansas. KLETC manages an $8.1 million annual budget, 57 authorized FTE staff (augmented by more than 400 contract/adjunct staff annually), and trains nearly 15,000 students annually in residential, online, and outreach programs. KLETC serves 437 recognized law enforcement agencies in Kansas, providing basic training and continuing education programs. Many KLETC basic training and continuing education programs are conducted in a high risk and high liability environment (firearms, use of force, emergency vehicle operations driver training, defense tactics, and search and seizure).
In addition to a competitive salary, the University of Kansas offers great benefits to employees such as paid vacation, sick leave, ten paid holidays, plus one discretionary day, a retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees education and professional development opportunities.
This position will provide specialized and diverse administrative support for Professional Development and Continuing Education (PDCE), and may use discretion to implement general office operations within the PDCE unit.
Familiarization with Enrole system. Serves as point of contact for KLETC students for user name and password support in Enrole and assists with establishment of Enrole profiles. Serve as Canvas troubleshooting expert for KLETC students. Conducts orientation with basic training students, to include online course requirements. Confirms satellite academy students have completed their Canvas courses. Enrolls students for Challenge/Reciprocity. Schedules classrooms. Manages retiree qualification applications and creates cards for participants
25% - Preparation of course materials and classrooms
Serves as content reviewer for online course materials. Prepares printed materials, such as class rosters, name tents, handouts, etc., as needed, for classes. Creates meal tickets for all classes utilizing KLETC cafeteria. Creates information packets for all guests utilizing KLETC Welch Hall dormitory. Serves as point of contact for maintenance/custodial staff and IT for classroom set-up; cleaning requests; technology assistance; door schedules; ticket submissions (for Maximo and Help Desk).
25% - Support for Professional Development and Continuing Education
Assists associate director for PDCE and staff with the administration of programs, courses and events. Manages lodging reservations for guest instructors. Manages travel fleet reservations for staff. Serves as point of contact for food service vendor for catered events and communicates weekly regarding the total number of guests utilizing cafeteria services. Manages dormitory room assignments for PDCE students and guest instructors. Collects and manages all KLETC Welch Hall dormitory room keys.
10% - Other duties as assigned.
- High school diploma or GED equivalency;
- Two years of office experience;
- Excellent communication skills as evidenced by work history and application materials;
- Experience organizing, managing and supervising multiple and varied tasks and projects as demonstrated by education, work history and application material;
- Valid Kansas driver’s license or ability to obtain one within 90 days.
- Bachelor's degree from an accredited institution;
- Experience in the coordination or delivery of education or training programs;
- Knowledge and/or experience in distance learning delivery mediums;
- A demonstrated ability to work well with diverse groups of people and organizations;
- A demonstrated ability to work with members of the law enforcement community and/or professional law enforcement associations;
- Demonstrated ability to coordinate decentralized people and events;
- Experience working independently and to achieve goals with minimal supervision;
- Experience working effectively in a team environment and with deadlines and multiple, rapidly evolving priorities.
Additional Candidate Instructions
- A cover letter addressing how required qualifications are met
- 3 Professional References
- Application review will begin Tuesday, August 16th and will remain open until a qualified pool of candidates has been identified.