Administrative Associate-Music Student Services Academic Scheduler - 22142BR

Administrative Associate-Music Student Services Academic Scheduler

Department: 
Music
Location/Division: 
University of Kansas Lawrence Campus
Work Location Assignment: 
Hybrid
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This position functions internally and externally as the major information and production management source for the School of Music's Schedule of Classes. The incumbent creates and updates the initial class and room schedules for classes offered each semester. The incumbent interprets, communicates, and administers policies and procedures from all administrative levels to faculty, students, and staff. The incumbent will assist the School of Music’s Director of Student Services with a particular focus on serving students and faculty in Music Education and Music Therapy (MEMT). In addition, the incumbent will assist the School of Music's Recruitment Coordinator with Audition Days, New Student Orientation activities, Midwestern Music Camp, and other student recruitment activities.

Job Description

60% Scheduling Officer
The incumbent is responsible for overseeing, administering, and coordinating the School of Music (SoM) Schedule of Classes (SOC) production and associated classroom scheduling for over 900 classes per semester from first draft through final copy. Upon release of the final schedule of classes (SOC) for a given term, room schedules are distributed for non-SOC use. This individual works closely with 14 SoM area coordinators as well as administrators, faculty, and staff to organize, modify, and implement the SOC. The incumbent resolves issues concerning room usage and scheduling conflicts as necessary, using 25 Live software to assist with locating appropriate classrooms. The incumbent acts upon all changes to the SOC, maintains source files, and creates room schedules for classes. The incumbent assists school administrators by facilitating approved curricular and program changes into undergraduate and graduate catalog copy. The incumbent updates the online header and cross reference reports each term. The incumbent adheres to and enforces policies and procedures from all levels of the School of Music and the University. The incumbent processes room reservations for events such as the Midwestern Music Camp. The incumbent generates class permission sheets each semester for distribution by SoM area coordinators. This individual assists the SoM Director of Student Services with New Student Orientation activities such as advising MEMT students, assigning permission numbers for restricted classes, and troubleshooting enrollment issues. The incumbent will also assist the SoM Director of Student Services by reviewing and updating the Active Enrollment Requirement Chart for classes in the School of Music and related classes in the School of Education & Human Sciences.

20% Support for Undergraduate Student Services
The incumbent assists in overseeing, organizing, and providing student records management for the School’s undergraduate students from pre-admission through post-graduation, particularly for undergraduate students in Music Education and Music Therapy. Tasks are assigned by the Director of Student Services and might include the following, or other tasks as needed: Communicating detailed information on programs, advising procedures, admission, enrollment, graduation processes, and more to students, parents, faculty, staff, administrators, and the public. Creating forms in MS Word and Adobe Acrobat Professional for distribution in offices and on the website and furnishes faculty and students with direct assistance by referring them to appropriate resources. Tracking academic student information and training others to use Enroll & Pay and other computer/web-based programs. Preparing graduation checks for MEMT students and providing results to the Director of Student Services three times a year.

20% Support for Recruiting
The incumbent assists in organizing and executing activities relating to the recruitment of undergraduate students. Tasks are assigned by the Recruiting Coordinator and might include the following, or other tasks as needed: Helping prospective students schedule auditions, either individually, remotely, or as part of an Audition Day event. Helping manage prospective student applications in Slate. Helping organize and participating in Audition Day and New Student Orientation events. Supporting the preparations for Midwestern Music Camp.

Required Qualifications

  1. High School or completion of G.E.D. equivalency.
  2. Three years experience in skilled clerical, accounting, auditing, and/or administrative support work as evidenced by work history and application materials
  3. One year of experience with Microsoft Office as evidenced by work history and application materials.

Preferred Qualifications

  1. Prior Timetable/Scheduling experience.
  2. One year of experience with a student information system, preferably Enroll & Pay..
  3. One year of experience with a university application system, preferably Slate an/or CIM.
  4. Experience working independently and with deadlines.
  5. Previous experience in a university environment.
  6. Previous experience in music or another arts-related field.

Additional Candidate Instructions

A complete application will include a Cover Letter, Resume or Curriculum Vitae, and three references (include name, email and phone number).

Initial review of applications begins May 23, 2022 and will continue as long as required to identify a qualified pool.

Contact Information to Applicants

Terri Morris
Executive Assistant, School of Music Administration
tlmorris@ku.edu
785-864-3422


Advertised Salary Range

$36,000

Work Schedule

Monday - Friday 8-5, standard hours. 40 hours per week.

Application Review Begins

23-May-2022

Anticipated Start Date

13-Jun-2022

Search Jobs
Posting Information
Posting ID:
22142BR
Department:
Music
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Hybrid
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
23-May-2022