Admission Representative - 21954BR

Admission Representative

Office of Admissions
University of Kansas Lawrence Campus
Work Location Assignment: 
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The Office of Admissions reports to the Vice Provost for Enrollment Management which includes the following functional units: Office of Undergraduate Admissions, Financial Aid and Scholarships, Student Information Systems and the Office of the University Registrar, Enrollment Management Communications and Graduate Enrollment Management. Enrollment Management is committed to hiring candidates from diverse backgrounds and fostering an inclusive and supportive work environment.

The Office of Admissions is responsible for domestic undergraduate admissions for both freshman and transfer students. The Office of Admissions coordinates the overall recruitment strategy for KU including travel, on and off campus events, prospect data entry, application processing, transfer credit evaluation, communications.

A key member of the admissions team, an Admissions Representative must have a passion for the University of Kansas, be highly motivated, goal-oriented, and can articulate the values and objectives of the University of Kansas to attract, recruit, admit and enroll a high quality and diverse student population to meet the enrollment goals of KU. The admissions team is highly trained in university information, recruitment tactics, and diversity/social justice work to provide the highest level of service and understanding of students from various backgrounds, interests, and experiences. The Admissions Representative position is a combination of people-facing responsibilities as well as effectively managing administrative tasks. This position reports to the Assistant Director of Freshmen Recruitment or Associate Director for Diversity and Access Initiatives who seeks to expand a cohesive, inclusive, and productive team. Position(s) reporting to the Associate Director for Diversity and Access Initiatives will have a specific focus on recruiting in territories with high populations of underrepresented/historically underserved students

Duties include communicating daily and building relationships both in person and virtually with prospective students and families and school counselors, managing correspondence, coordinating on- and off-campus recruitment responsibilities, and organizing a travel schedule. Admissions representatives are responsible for interpreting data to tailor outreach efforts to students in assigned territories with the goal of elevating KU’s market position and profile. Extensive travel may be required within the representative’s recruitment territories. Evening and weekend work may be required at certain times of the recruitment cycle. Personal KU experience and general knowledge of the university are required.

Candidates from traditionally underrepresented backgrounds are encouraged to apply. The University of Kansas offers generous time off, retirement matching, medical/dental/vision coverage, wellness incentives and tuition reimbursement.

Job Description

70% Recruitment and Territory Management
  • Utilizes both in-person and digital strategies to recruit prospective students in a defined territory, meeting and exceeding goals when opportunities exist.
  • Analyzes data and past productivity to devise, implement and assesses recruitment plan and strategy in the assigned territory to include visiting high schools, attending college fairs, area receptions, and events.
  • Uses institutional philosophy of recruitment to communicate KU academic programs, processes, and services to a wide range of prospective students and families.
  • Advises students and families of admission and scholarship requirements and/or transfer guidelines.
  • Manages multiple communication channels and provides timely responses with prospective students and families, i.e., manages personal Outlook email account for office-based communication in coordination with a separate platform system to communicate with students and families, answer inbound calls, make outbound calls, create, and respond to text messages via the CRM.
  • Manage Outlook calendar to maximize efficiency in travel, meetings, expense reports and other business operations.
  • Provides reports of recruitment efforts and territory application progress to recruitment leadership.
  • Manages an assigned recruitment budget.
  • Other duties as assigned.
25% Staffing and Organizing Virtual and On-and-Off Campus Recruitment Events
  • Provides in-person and virtual presentations in a central public speaking role to small and large groups of prospective students, families and community stakeholders; communicates KU’s competitive advantage to campus visitors and other parties in off-campus venues.
  • Serves in an on-call capacity to facilitate a campus visit experience for scheduled and unscheduled visitors
  • Plans and executes individual meetings with prospective students and families virtually, on/off-campus.
  • Plans, organizes, hosts, and participates in targeted recruitment events in assigned Kansas and out-of-state markets, coordinating and hosting with university students, faculty, staff, and alumni.
  • Collaborates with academic professional school recruiters on joint recruitment efforts
5% Consults with the Recruitment Leadership Team
  • Help with presentation support, teambuilding, and other leadership roles within the Kansas-based freshmen recruitment team, as assigned by the Assistant Directors, Associate Directors, or Director.
  • Assumes other responsibilities assigned by the Assistant Directors, Associate Directors, or Director.

Position Requirements

  • The ability to work in-person on the Lawrence campus.
  • The ability to travel by automobile or plane to any city or region assigned.
  • Overnight travel and some evening and weekend work are occasionally required.

Required Qualifications

  1. Bachelor's degree required at time of appointment.
  2. Experience as a KU student.
  3. At least 3 months presentation experience (evidenced by coursework, extra-curricular activities, or professional presentations).
  4. Strong written communication skills as evidenced by the application materials.
  5. Valid/current driver's license or ability to obtain one at time of appointment. (verified at time of verbal offer)

Preferred Qualifications

  1. Ability to effectively communicate in a wide range of professional settings.
  2. Comfort presenting to large groups and strong public speaking skills.
  3. Bi-lingual in Spanish with demonstrated proficiency in speaking and writing.
  4. Ability to be self-directed and can work independently toward outlined objectives.
  5. Ability to work with diverse student populations, including transfer, high-ability, low-income, first generation, geographic regions, ethnic, groups, middle school, high school, and non-traditional students.
  6. Experience in public relations, marketing, advertising, or university admissions.
  7. Ability to effectively organize time and tasks.
  8. Graduate of the University of Kansas.
  9. Passion for working in teams in a face-paced environment and for the University of Kansas.

Additional Candidate Instructions

A complete application consists of:

A cover letter addressing how required qualifications are met
3 Professional References

Incomplete applications will not be considered.

Application review will begin, Monday, May 16th, 2022 and will remain open until a qualified pool of candidates has been identified.

Contact Information to Applicants

Michael Chavez,, 785-864-5354
Ben Kieklak,, 785-864-1985

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Posting Information
Posting ID:
Office of Admissions
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Employee Class:
U-Unclassified Professional Staff
Application Review Begins: