Assistant Director Sport Clubs - 22466BR

Assistant Director Sport Clubs

Recreation Services
University of Kansas Lawrence Campus
Work Location Assignment: 
Employee Class: 
U-Unclassified Professional Staff

Position Overview

KU Recreation Services, a department within Student Affairs, provides a campus-wide impact by improving the quality of life for all students, faculty, staff, affiliates, retirees, alumni, spouses, and domestic partners through its fitness and wellness initiatives. KU Recreation Services provide state-of-the-art recreational programs, facilities, and services.

Facilities include the Ambler Student Recreation Fitness Center (ASRFC), opened in September 2003 and expanded in 2008, several outside spaces, and Robinson Center. The ASRFC is comprised of many different activity spaces: 16,000 square feet of cardiovascular resistance training and free weight equipment, six indoor wood courts, a three-lane suspended track, a group fitness studio, a martial arts studio, four racquetball courts, one squash court, multipurpose gym, a 42-foot climbing wall and bouldering wall, two outdoor basketball courts, conference room, and a multimedia room. Outdoor facilities include: 13 acres of grass field spaces at the Shenk Recreational Sports Complex, one lighted artificial turf field (Central Field), four lighted sand volleyball courts, and four lighted tennis courts.

Programs within KU Recreation Services include Fitness, Intramurals, Sport Clubs, and Outdoor Pursuits. Fitness offers group fitness (KU Fit) with classes focused on cardio, strength, and mind and body, Personal Training and Fitness Assessments. Intramurals play team sports, team tournaments, and individual activities. Sport Clubs participate in a wide variety of competitive, recreational and instructional sports. Outdoor Pursuits offer a rock climbing wall, and an equipment rental center.

The University of Kansas is a major comprehensive research and teaching university and a center for learning, scholarship, and creative endeavor. Founded in 1865, the University enrolls 28,000 students and has 2,800 faculty members. KU is the only Kansas Regents University to hold membership in the prestigious Association of American Universities (AAU), a select group of 62 public and private research universities that represent excellence in graduate and professional education and the highest achievements in research internationally. The National Science Foundation and Carnegie Foundation both classify KU as a top research university.

The university is committed to excellence. It fosters a multicultural environment in which the dignity and rights of the individual are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Lawrence Campus
Considered one of the most beautiful in the nation, KU's central campus occupies 1,000 acres on and around historic Mount Oread in Lawrence, a community of about 100,000 in the forested hills of eastern Kansas. Ten of KU's 13 schools are based here, and are internationally recognized research centers and laboratories.

Job Description

Manages Sport Club Program: 60%
  • Administer a comprehensive Sport Club Program with an overall budget of over $62,000, approximately 1200 participants, and 31 clubs
  • Provides leadership through the following:
    • Recruitment, selection, training, supervision, payroll, risk management and evaluation of 3 student program managers year round to include fall, spring, summer and 2-3 student supervisors
    • Coordinate the maintenance, supervision, scheduling and planning for sport club programs and facilities
    • Coordinate facility scheduling and promote safe environments for program participants and spectators
    • Maintain, coordinate and update use of Do Sports Easy online system
    • Maintain, assist and coordinate University and Recreation Services inventory and manage/process equipment purchases
    • Conduct leadership training
    • Coordinate and meet with individual sport club officers to advise them on university protocol and procedure,
      • Actively present at the student sport club council meetings (56 member panel) and sport club executive board to ensure the program operates efficiently and effectively,
      • Provide leadership and support to the sport club program regarding decision making, responsibility, organizational dynamics, teamwork, conflict resolution and creating a positive culture.
      • Attend and facilitate scheduled meetings and trainings with the 31 sport clubs.
      • Coordinate the addition of newly formed clubs or removal of a club within the program
    • Coordinate student travel processes- to include, transportation, schedule lodging, information for Travel Request, use of pcard (business credit card) and assist departmental accountant with reconciliation of trips.
    • Coordinate with University Registrar to determine eligibility of student participants for competition on corresponding national association level requirements
    • Coordinate and interact with Student Conduct & Community Standards regarding discipline of sport clubs
    • Interact with Student Involvement Leadership Center (SILC) regarding student organizations confirmations and renewals
    • Collaborate with SOFAS (Student Organization Financial Accounting System) staff in regards to internal university financial accounts
    • Coordinate with KU Endowment regarding donors and donations made on the behalf of club members and their associated sport, ensuring that guidelines are followed regarding fund raising efforts and/or the appropriate use of donated funds.
    • Develop curriculum and conduct teaching/instructional workshops/trainings for sport club officers
    • Promote student leadership opportunities on and off campus
    • Develop the program budget; assist in the preparation of annual departmental budget. Budget allocation review of annual statistics to determine each club's twelve-month funding and makes financial recommendations within the sport club program with the Sport Club Executive Board
    • Planning, creating and updating financial policy presentations plus, end of year closing
    • Develop and administer all Sports Club program policies and procedures to reflect Recreation Services mission and University philosophy.
    • Develop, implement and audit a comprehensive risk management plan for the sport club program including concussion protocol, hazing and sexual harassment
    • Generate program reports for participation, injuries and incidents and assist in assessment of sport clubs
    • Coordinate approval and background checks of requested coaches
    • Develop organizational support for sport clubs
    • Recruit and staff athletic trainers for sport club events and/or practices
    • Monitor use of official University marks in coordination with University Trademark Licensing
    • Serve as liaison for the Sports Club Executive Board as established by Student Senate.
Manages Events/Games and Outside Facilities: 20%
  • Coordinate scheduling and monitoring Sport Clubs activities in Robinson Center
  • Travel with sport club teams once a semester to serve as a liaison for the team at an away competition/event
  • Perform on-site visits to sport club practices and/or sport club tournaments events
  • Develop relationships with the Lawrence community (i.e. local schools) to find practice or competition space as needed
  • Assist the Marketing Coordinator in marketing and promoting Sport Clubs through maintenance/creation Sport Club webpages on the Recreation Services website and publications
  • The person in this position is responsible for knowledge of and compliance with Board of Regents, University policies and NCAA rules and regulations regarding day to day job related activities applicable to the position that could involve contact with student athletes.
Coordinate Campus Community Relationships: 5%
  • Develop and maintain a close working relationship with campus/community groups e.g., Association of University Residence Halls/Scholarship Halls, Interfraternal Council and Panhellenic, Student Senate, Recreation Advisory Board, Lawrence Parks and Recreation, etc.
Assists in the departmental staff development team: 10%
  • Develops programs and opportunities for student employees
  • Facilitate the All Student Staff Development each semester with the assistance of a committee. (Beginning in Fall 2023)
  • Assist with KU Recreation Services student staff development, orientations, marketing, teaching CPR/AED certifications and/or re-certification classes for student staff
  • Assist the Assistant Director Intramural with camps in the summer
Other duties as assigned: 5%
  • Participate on university committees, work groups, internal projects, etc.
  • Assist in Maintenance Week Shutdown
  • Coordinates monitoring of Sport Club social media with assistance of student program managers

Required Qualifications

  1. Master's degree OR Bachelor's degree plus three years of related experience in a field related to Recreation, Sports Administration, Health/Physical Education and/or Exercise Science; 2 years as a graduate assistant equals 1 year work experience.
  2. Related professional work experience to include experience in the following areas:
    • Programming experience,
    • Supervision
    • Organizational tasks and training
    • Program budgets
    • Risk management procedures
    • Professional working experience in the administration of a comprehensive Sport Club program
  3. Current CPR/AED certification or willingness to obtain CPR/AED certification within one month of start date.

Preferred Qualifications

  1. Master's degree in Recreation, Sports Administration, Health/Physical Education, Exercise Science, Higher Education or related field.
  2. Work experience in a university setting.
  3. Demonstrated knowledge and implementation of sports rules.
  4. Experience in the administration of an equitable size comprehensive Sport Club program as KU.
  5. Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
  6. Demonstrated organizational and leadership skills specifically problem solving and conflict resolution.
  7. Team oriented and independent to work on multiple tasks.
  8. Certification as an instructor for CPR/AED training (American Heartsaver).
  9. Demonstrated professional involvement such as presenting or committee work, particularly involvement with organizations such as NIRSA, NRPA, NASPA or ACPA.
  10. Experience with Do Sports Easy Technology Program.
  11. Experience with Fusion Access Software.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:
  1. A cover letter addressing how required and preferred qualifications are met.
  2. Resume or curriculum vitae.
  3. Contact information for three professional references.

Incomplete applications will not be considered.

Application review will begin Thursday, June 30, 2022. For best consideration apply no later than Wednesday, June 29, 2022.

Contact Information to Applicants

Jon Randle

Advertised Salary Range

Starting at $45,000

Work Schedule

Work an average of 8 hours a day, 40 hours per week, Monday through Friday, typically 8a-5p.

Position will also work some morning, late night, weekend and holiday hours when necessary.

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Recreation Services
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Employee Class:
U-Unclassified Professional Staff
Application Review Begins: