Assistant Director - Student Systems - 15995BR
Assistant Director - Student Systems
KU Career & Experiential Learning units empower students to critically apply and enhance their knowledge and skills through meaningful experiences such as internships, undergraduate research, service learning, and fellowship opportunities.
- Serve as Symplicity (HireJayhawks.com) career management system and TuaPath (Jayhawk Ready) learning management system resident expert and university point-person for collaboration, training, troubleshooting, vendor relations, etc. across all career services and other partnering offices
- Ensure technology resources and services are delivered using best practices
- Identify, lead, and implement new technology initiatives to assist with efficiency and effectiveness and enhance the student, faculty/staff, alumni, and employer experience
- Streamline student experiential learning certificate submission and approval processes and procedures through the use of technology
- Stay up-to-date on latest technology available at KU and beyond and how career & experiential Learning units can use technology to maximize services and efficiencies
- Create and update on-line learning tools and resources
- Develop and maintain career.ku.edu (Drupal) website and web resources; adjust web documents/material, as needed, to ensure accessibility
- Manage user rights and access policies for multiple applications; update and adjust student account and profile data across multiple systems via imports to ensure accuracy of information
- Work closely with the staff of the Career & Experiential Learning offices to become familiar with the student population, their utilization of services, and their experiential learning needs, and career progression.
- Establish and run data collection procedures and reports to determine student participation in experiential learning activities and assess their career progression
- Develop surveys and conduct focus groups to learn more about students, faculty/staff, alumni, employers, and other relevant stakeholders
- Develop policies and procedures to accurately manage the flow of alumni, student, and employer data to internal and external systems.
- Work with Department Directors to ensure coordination, collection, and timelines for data collection that lead to successful and accurate reporting; suggest best practices and procedures for reporting and data collection.
- Ensure compliance with regard to the handling and reporting of all data. Stay abreast of current rules and regulations regarding data usage and best practices.
- Collect data for strategic initiatives that meet the goals of KU career and experiential learning units with regard to data-driven services and reporting on student outcomes/success
- Assist Institutional Research, academic units and departments, and the Graduate School in order to enhance the effectiveness of data collection, synthesis, and visualizations
- Assist in distributing graduate outcomes survey to internal and external users, ranging from pulling specific data reports to utilizing dashboards and raw data to answer complex queries.
- Coordinate the sharing of data with University systems and databases as needed and ensure consistent data sharing with University departments.
- Collaborate with the marketing team to share resources, data, and stories that promote career and experiential learning
- Coordinate with marketing team regarding web/email marketing and branding
- Train other staff members on new/old technology through presentations, documents, and/or desk-side coaching
- Serve as primary point of contact for technology vendors regarding unit needs, troubleshooting, etc.
- Collaborate with Career & Experiential Learning team to identify ways to leverage technology in unit’s courses
- Bachelors’ degree in communications, educational technology, data/computer science, statistics, education or related field.
- Strong written communication skills as evidenced by application materials.
- Previous work experience with content management systems and technology programs/software.
- Demonstrated experience and background in data collection and analysis and quantitative methods
- Master’s degree in educational technology, data analytics or related field
- Experience in career services, experiential learning, and/or higher education
- Experience leading teams and developing positive relationships, partnerships, and alliances
- Awareness of trends within higher education, career services, employment marketplace, and economy
- Ability to learn and utilize technology effectively
- Familiarity with career management systems, content management systems, student information systems, online-learning or other similar information and service management tools
- Ability to problem-solve
- Ability to collaborate cross-functionally in the office environment and to interface with a wide array of stakeholders within our campus community
Additional Candidate Instructions
- A cover letter (addressing how required and preferred qualifications are met)
- Resume or curriculum vitae.
- Contact information for three professional references.
Application review begins on December 2nd, 2019 and will continue as needed to collect a pool of qualified applicants. For best consideration, please apply by December 1st.