Associate Director, Research Administration - 12912BR

Associate Director, Research Administration

Office of Research
University of Kansas - Lawrence
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The University of Kansas (KU) is an R1 (highest research activity) university and a member of the prestigious Association of American Universities (AAU). The mission of the Office of Research at the University of Kansas-Lawrence (KU-L) is "To facilitate innovation, creative activity, discovery, and the application and dissemination of knowledge." To accomplish this mission, KU Research advocates for research, implements research integrity requirements, and, through the KU Center for Research (KUCR), manages the administration of research grants and contracts. KU Research also has oversight of activities related to technology commercialization and business and industry outreach. The office oversees twelve university research centers, two state surveys, three affiliated centers/institutes, and eleven core lab facilities. KU is also an active member of the Federal Demonstration Partnership (FDP) and the Council on Governmental Relations (COGR).

The Associate Director of Research Administration reports to the Director of Research Administration in the Office of Research, and assists with responsibilities related to training, process, and policy development as well as day-to-day operations within KU-L Research Administration. As part of the Research Administration leadership team, the Associate Director strives to perpetuate a culture of capability, empowerment, and success that is distinguished by an atmosphere of high-quality proactive customer service and responsibility.

The incumbent will be involved in managing daily functions, providing leadership oversight, and leading major intra- and inter-campus projects for the KU-L Research Administration unit. The Research Administration unit provides research administrative services and compliance oversight throughout the sponsored research life cycle for all KU-L externally-funded sponsored projects. This includes providing funding resources information, proposal submission and award negotiation, award monitoring, reporting, and closeout, material transfer and nondisclosure agreements, database management, and implementation of electronic research administration. Research Administration leads the policy and training initiatives related to all sponsored project activities at the University.

This position serves at the pleasure of the Vice Chancellor of Research and is contingent on research funds.

Job Description

50% Training and Stakeholder Communication:
  • Assists in development of campus-wide training initiatives and educational materials targeting both researchers and research administrators. Acts as a research administration resource for faculty, researchers, campus research staff, and other internal and external partners in research activities. Provide staff development opportunities to ensure research administration staff is meeting campus needs and have a high level of expertise in their areas of service.
  • Provides oversight in the development, coordination, assurance, and approval of strategic communication materials for research administration units to ensure clarity, reduce duplication, and provide timely updates. Acts as a liaison for strategic communication staff to ensure that all research administration web materials meet established standards.
  • Provides leadership with the executive Research Administration team to ensure and manage that research initiatives, policies, procedures, training resources, etc. are disseminated KU campus-wide through various communication tools to Colleges, Schools, Centers, other research units, and faculty/staff researchers effectively and efficiently.
  • Responsible for keeping current with adjustments or changes in federal, state, and university regulations as well as increased areas of audit activity.
30% Development of Procedures and Policies:
  • Leads in the development, implementation and documentation of internal procedures and policies to address research administration functions and ensure compliance with federal, state and sponsor regulations and active University policies.
  • Maps and integrates newly developed Office of Research processes, forms, and policies to ensure specific compliance regulations are met and that proper oversight and handling of sensitive issues has been addressed. Assists with developing clear and timely communication between the Office of Research and other KU-L research units.
20% Leadership and Supervision:
  • Assists the Director of Research Administration in managing critical research administration related projects and initiatives. This includes, but is not limited to, working to ensure an effective and timely implementation of electronic research administration systems; developing and negotiating unique, complex Memorandums of Understanding with external agencies for entrepreneurial initiatives of faculty and researchers; developing delivery systems and materials for effective recruitment, training, and professional development of research administration staff; and developing and refining materials for major research administration projects that affect all KU-L research stakeholders (e.g. effort certification, federal regulation implementation, Image Now workflows, etc.).
  • Assists the Director with the overall day-to-day supervision of staff in the following units: Research Administration, Pre-Award Services, Contract Negotiations, and Post-Award Services. This includes, but is not limited to, making timely and critical decisions related to legal and ethical aspects of sponsored projects on behalf of or in conjunction with the Director and the Associate Directors as well as the Directors of Research System Support and Research Integrity. Serves on the Research Administration leadership team to assist with the recruitment and performance reviews of staff.
  • Serves as a key team leader in addressing complex research administration issues. Ensures transactions relating to research activity are in compliance with laws and regulations to protect the University faculty, staff, and students, and has the authority on behalf of the Director to implement decisions to effectively resolve issues.
  • In the absence of the Director, serves as the designated signature and decision making authority for all matters relating to sponsored project administration. This includes, but is not limited to, interaction with external sponsors, auditors, and University officials and other campus representatives.
  • Other duties as assigned.

Required Qualifications

  1. Bachelor's degree.
  2. Eight or more years of progressively responsible experience in research administration, including demonstrated high-level knowledge and experience in the administration of sponsored projects or previous management of externally-funded programs in a university setting or similar complex research environment.
  3. Demonstrated work related experience in interpreting and/or negotiating legal terms and conditions.
  4. Experience in the practical application and interpretation of Federal and State regulations including Uniform Guidance, the Federal Acquisition Regulations (FAR), Export Control Regulations, and other research compliance issues, etc.
  5. 5 or more years of demonstrated supervisory experience.
  6. Experience with establishing and maintaining collaborative relationships with diverse groups and working in a team-based environment as demonstrated by application materials.
  7. Strong written communication skills as demonstrated by application materials.
  8. Demonstrated experience working with large database structures and/or research administration systems that support sponsored programs (e.g. Streamlyne, Kuali or InfoEd; Oracle Financials or PeopleSoft).
  9. Demonstrated experience with managing sensitive, confidential personnel issues.

Preferred Qualifications

  1. Advanced degree.
  2. Ten or more years of experience at an intensive sponsored project administration institution, foundation, national laboratory, or research facility involving project management, intellectual property, compliance issues, and research cost accounting.
  3. Demonstrated public speaking skills.

Additional Candidate Instructions

A complete application consists of:

A cover letter addressing how required qualifications are met.
3 Professional References

Incomplete applications will not be considered.

Deadline for applications is Wednesday, October 17th, 2018.

Contact Information to Applicants

Alicia Reed, Assistant Vice Chancellor of Research,

Advertised Salary Range

commensurate with experience

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Office of Research
University of Kansas - Lawrence
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
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