Awards and Outreach Coordinator - 22436BR

Awards and Outreach Coordinator

Department: 
Graduate Studies
Location/Division: 
University of Kansas Lawrence Campus
Work Location Assignment: 
Hybrid
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The Office of Graduate Studies is seeking an Awards and Outreach Coordinator to support the administration of all OGS student, faculty, and staff awards and the planning and execution of signature graduate student research events.

The Awards and Outreach Coordinator is responsible for all pre- and post-award processes of graduate student, faculty, and staff awards administered by the Office of Graduate Studies.

This position is also responsible for the development, implementation, and execution of signature graduate student events and competitions including the Three Minute Thesis competition and the Capitol Graduate Research Summit. Additionally, this position serves as the office’s main point of contact for the Doctoral Hooding Ceremony.
The Awards and Outreach Coordinator reports to the Director of Professional Development and works closely with staff in the Office of Graduate Studies. This position will primarily work on the KU Lawrence campus with some remote work flexibility.

The Office of Graduate Studies is committed to fostering a diverse, equitable and inclusive climate that inspires individuals to engage, grow and succeed. In a continuing effort to enrich KU’s academic environment and provide equal educational and employment opportunities, our office actively encourages applications from members of underrepresented groups in higher education.

Job Description

Awards 50%
  • Independently coordinates all award competitions for the Office of Graduate Studies, including faculty, graduate student, and staff awards.
  • Prepares and distributes award calls, responds to inquiries from students, faculty, and staff.
  • Receives applications, reviews for eligibility, and coordinates the work of review committees or other selection processes.
  • Communicates with agencies and organizations with external awards and nominations.
  • Prepares and distributes award notifications and maintains records of awardees.
  • Prepares post-award disbursement information.
  • Works closely with the Executive Associate on details of award disbursements to ensure awards are disbursed promptly and in accordance with university policies.
  • Keeps the Director of Professional Development apprised of award cycle and progress.
  • Coordinates with the Director of Professional Development and the Communications Graduate Assistant to promote award competitions and prepare press releases and profiles of award winners.
  • Maintains all relevant web-based application forms for award submissions, nominations, and program applications.
  • Maintains and updates all relevant website content.
  • Primarily responsible for monitoring, routing, and/or responding to all email traffic in the Graduate Awards email account.

Outreach and Programming 40%
  • Designs and/or supervises the creation of promotional materials, press releases, and other publications related to programming, events, and other graduate student engagement initiatives.
  • Independently coordinates the planning and implementation of OGS’s largest programming events and competitions, including Three Minute Thesis and the Capitol Graduate Research Summit.
  • Serves as the main point of contact for the Capitol Graduate Research Summit and coordinates with other universities on planning and execution of the event.
  • Maintains the website content for all signature programs including application guidelines, event dates and deadlines, and updates profiles of finalists, participants, and winners of competitions.
  • Serves as the main point of contact to the Office of the Provost’s Events Coordinator for the annual Doctoral Hooding Ceremony. Assists with the event coordination and at the ceremony.
  • Coordinates the nominations of internal competition winners to regional and national competitions.
  • Works closely with the Executive Associate to coordinate travel for KU representatives to regional competitions and ceremonies.
Additional Projects 10%
  • Collaborates with Office of Graduate Studies team on office-wide initiatives.
  • Provides support to Director of Professional Development on additional graduate student professional development projects and initiatives.

Position Requirements

  1. This position has the option of being on-site or hybrid in which candidate would work remote and on-site based on a set schedule.

Required Qualifications

  1. Master’s degree with one year of related experience OR bachelor’s degree with three years of related experience.
  2. Experience using the Microsoft Office Suite.

Preferred Qualifications

  1. At least 2 years of experience coordinating projects and/or programs.
  2. At least 1 year of experience with event planning and coordination.
  3. At least 1 year of experiencing administering awards, scholarships, and/or fellowships.
  4. Ability to quickly learn new technology and technical skills sufficient to navigate a complex workflow system and serve as a liaison to IT services, as evidenced by work experience.
  5. Strong verbal and written communication skills, as evidenced by work experience and application materials.
  6. Strong organization and time management skills, as evidenced by work experience.
  7. Experience maintaining websites in Drupal or similar system, as evidenced by training or work experience.

Additional Candidate Instructions

A complete application includes:
  1. Cover letter addressing how you meet the required and preferred qualifications.
  2. Resume.
  3. Contact information for three professional references (including at least one previous or current supervisor).
  4. Completion of the online application.
Only complete applications will be considered.
  • Application review begins Monday, July 11, 2022 and continues until a pool of qualified applicants is identified.

Contact Information to Applicants

Jessy Ayestas, ayestas@ku.edu

Advertised Salary Range

Starts at $42,000

Work Schedule

Monday - Friday, 8 am - 5 pm

Application Review Begins

11-Jul-2022

Anticipated Start Date

25-Jul-2022

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Posting Information
Posting ID:
22436BR
Department:
Graduate Studies
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Hybrid
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
11-Jul-2022