Collections Student Assistant – Dole Archives - 23058BR

Collections Student Assistant – Dole Archives

Dole Institute of Politics
University of Kansas Lawrence Campus
Employee Class: 

Position Overview

The Dole Archives at the Robert J. Dole Institute of Politics at the University of Kansas stewards the political collections of Senators Bob and Elizabeth Dole. Collections documenting Senator Bob Dole’s life, political, and post-political careers – predominately covering his time in House of Representatives and Senate – are publicly available, and consist of 4,000 boxes of papers, approximately 25,000 images, hundreds of audio-visual recordings, and 7,000 artifacts. In 2027, Senator Elizabeth Dole generously donated her papers to the Dole Institute of Politics, leading to the Robert and Elizabeth Dole Archives and Special Collections. These include records from her long career in public service and are currently undergoing archival processing and digitization.

The Dole Archives has one Student Assistant position available. This position will engage in team and individual projects alongside other student assistants, interns, and staff members. This position emphasizes independent work and attention to detail. It is also an excellent opportunity to gain valuable experience with a dynamic historical collection.

Job Description


The student will assist the Archive staff with a variety of routine collections management tasks and archival activities as needed. Responsibilities include approximately:

40% Specific collections management projects that may include, but are not limited to:
  • Permanently labeling objects
  • Photographing the collection
  • Rehousing projects
  • Inventories and spot-checks
  • Reviewing and updating database
  • Construction storage mounts, boxes, and trays
  • Reorganizing collections storage
  • Researching compiling, and organizing provenance materials for object collection
20% Assisting with duties in the archives department as needed that may include, but not limited to:
  • Responding to research requests
  • Assisting researchers in the Reading Room
  • Scanning archival materials
  • Assisting with tours and educational opportunities
  • Processing paper collections
20% Accessioning, cataloging, and housing new object donations

10% Maintaining exhibit and collections storage environments that may include, but are not limited to:
  • Dusting exhibit cases and objects
  • Cleaning glass and acrylic in display gallery
  • Monitoring blue wool light tests
  • Rotating military uniform and cap on display (every 6 months)
  • Replacing light bulbs
  • Replacing mounting tape for panels, labels, and reproductions as needed
10% Researching, designing, and installing small temporary exhibits
  • Migrating, updating and creating digital exhibits as needed

Required Qualifications

  1. Current enrollment of at least 6 hours in a graduate program at KU
  2. Six months of collections management experience, as demonstrated by education and/or work experience, including cataloging, labeling, photographing, and housing objects in a museum collection.
  3. Strong oral and written communication skills as demonstrated by education and/or work experience
  4. Proficient in Microsoft Office Suite

Preferred Qualifications

  1. Current enrollment in the Museum Studies graduate program at KU
  2. One year of collections management experience, as demonstrated by education and/or work experiences, including cataloging, labeling, photographing, and housing objects in a museum collection
  3. Coursework or career interest in Political Science, American History, or Museum Studies
  4. Experience producing small exhibits
  5. Experience processing paper collections
  6. Experience using Microsoft Excel, Access & Adobe Photoshop
  7. Eligible for work study
  8. Organized, motivated and flexible in planning and implementing projects to benefit the future of a collection as demonstrated by education and/or work experience
  9. Ability to work independently and efficiently with minimal supervision

Additional Candidate Instructions

Complete Application Includes: A resume, cover letter that includes a brief statement assessing candidate's skills related to the required and preferred qualifications, and list of references. Online applications will not be accepted in lieu of resume.

Application Deadline: August 21, 2022 by 11:59 PM

Contact Information to Applicants

Julie Clover
(785) 864-1420

Advertised Salary Range

12.00 an hour

Work Schedule

15 - 20 hours per week, M-F between the hours of 9:00 a.m. and 5:00 p.m. Schedule flexible around school schedule.

Anticipated Start Date


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Posting Information
Posting ID:
Dole Institute of Politics
Primary Campus:
University of Kansas Lawrence Campus
Employee Class: