Contact Center Representative - 12156BR

Contact Center Representative

Department: 
Edwards Campus
Location/Division: 
Univ of Kansas Edwards Campus
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The Contact Center is part of the KU Edwards Student Success and Support Services unit.
The Contact Center consolidates services for all KU Edwards continuing and prospective students for academic and non-credit programs and serves as a referral agent to other units as needed. This team provides highly specialized and diverse administrative support for the entire KU Edwards campus. The goal of the unit is to provide accurate, friendly and consistent service to students and target audiences with the goal to increase enrollment and engagement through strategic enrollment management and customer service practices. This position is responsible for a large breadth and depth of knowledge across academic and non-credit offerings and support.

This position plays a critical role in student success by assisting students with: inbound question answering; registration; direct referrals to resources and services; appointment scheduling; outbound campaigns that promote enrollment or other calls-to-action; and proactive student/constituent communications.

Job Description

45% Outbound Calling / Question Support:
  • Engaging Edwards prospective students by:
    • Matching career goals or aspirations with Edwards programming.
    • Setting up appointments with advisors to include appointment reminders.
    • Calling student lists (campaigns) to increase movement within enrollment funnel.
  • Documenting conversations / recording conversations within approved unit systems to ensure quality assurance & unification of student messaging.
  • Determining the correct department for routing or scheduling that meets the students’ needs: financial aid, account services, accommodations, etc.
  • Projecting a positive, friendly, professional experience, particularly when the issue is not easily resolved or requires lengthy explanation.
  • Assisting as a resource for other communication specialists (full-time, seasonal and/or student), helping them perform duties by answering any questions about policies and procedures. Monitoring queues and requesting additional help as needed.
  • Demonstrating effective communication using spoken word.

45% Inbound Response and Support:
  • Answering and resolving service inquiries with regards to Admissions, Financial Aid and Scholarships, Office of the University Registrar, Student Information Systems, and other University-wide programs. Answers and resolves inquiries related to all Professional and Continuing Education unit offerings. These inquiries may come from multiple modalities including but not limited to phone, email and chat. Appropriate resolutions will include:
    • Correctly answering questions regarding policies and procedures for these offices, particularly when these policies or procedures require anticipatory questioning to determine the fundamental issue and/or related issues.
    • Researching question or concerns when necessary.
    • Escalation of the concerns to the appropriate person or office as needed, including transfers when appropriate.
    • Thinking creatively and working with customers to solve problems and provide ideal solutions to their needs.
  • Uses critical, independent judgment in resolving diverse customer needs
  • Using a web-based registration system to process non-credit program registrations received via mail, web, fax, phone, email and in-person; applies payments and creates receipts or invoices.
    • Understands and adheres to all Payment Card Industry Compliance protocol, tracks and maintains security of all received payments.
    • Correctly follow and apply purchasing/payments policies as well as unit-based policies regarding payments, cancellations, and refunds.
  • Provide needed customer service support via multiple modalities including but not limited to phone, email, and chat such as BlackBoard assistance, system navigation for both credit and non-credit student information systems, and technical troubleshooting/escalation.
  • Communicating effectively with other University personnel, including following up with faculty, staff and other stakeholders as applicable.
10% Campus Responsibilities
  • Provides high level support for a specialized function within the service portfolio of the unit (examples can include PCE registration expertise, admissions expertise, student records expertise etc.)
  • Understands and adheres to KU FERPA and institutional compliance expectations.
  • Attend relevant unit meetings at KUEC or KU Lawrence.
  • Participate in KUEC department and campus meetings and trainings.
  • Participate in relevant professional development annually.
  • Staff the Welcome Center as needed to provide tier 1 and tier 2 student service for all campus constituents.

Required Qualifications

  1. High school diploma or GED equivalency and 2 years of office experience or 2 years of post-secondary education.
  2. 1 year office experience in a higher education setting.
  3. 2 year of customer service experience.
  4. 2 years of experience working with office computer systems.
  5. Excellent communication skills as demonstrated by application materials.

Preferred Qualifications

  1. 1+ year customer service experience in either inbound or outbound phone service.
  2. Familiarity with CRM systems in higher education or related setting.
  3. Experience serving adult, transfer, or non-traditional learners in an education setting.
  4. Ability to effectively communicate with a variety of internal and external stakeholders on sensitive issues.
  5. MicroSoft Outlook proficiency.
  6. Work experience that required strong organizational skills.
  7. Personal experience and/or familiarity with University of Kansas.
  8. Work experience that required word processing, spreadsheet, and database software.

Additional Candidate Instructions

A complete application consists of:

A cover letter addressing how required qualifications are met
Resume or curriculum vitae
Contact information for 3 Professional References

Incomplete applications will not be considered.To ensure consideration apply before the review date.

Application review date begins June 25th, 2018, but will remain open until July 6th, 2018

Contact Information to Applicants

Alex Terwilliger
alex.terwilliger@ku.edu
913-897-8429

Advertised Salary Range

$36,000- $39,000

Application Review Begins

25-Jun-2018

Anticipated Start Date

01-Aug-2018

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Posting Information
Posting ID:
12156BR
Department:
Edwards Campus
Location/Division:
Univ of Kansas Edwards Campus
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
25-Jun-2018
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