Data Entry Assistant - Two Openings - 22096BR

Data Entry Assistant - Two Openings

Kansas Geological Survey
University of Kansas Lawrence Campus
Work Location Assignment: 
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The Data Entry Assistant will enter data in the database from paper records of old wells in the state of Kansas, scan documents for archival, and presentation on the Kansas Geological Survey public website. The task requires meticulous attention to detail and often requires research; many of these wells predate 1950. Additional duties include organizing documents and collections in storage.

Full-time position with benefits, subject to annual review. Salary is $31,200 to $35,000 per year ($15.00 to $16.82 per hour), commensurate with qualifications and experience. KU offers great benefits to employees with up to 176 hours of paid vacation earned per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance options, life and disability insurance, other benefit plan options. In addition, there are discounts offered by various vendors to State of Kansas employees. KU also offers employees educational and professional development opportunities. KGS at KU is a great place to work!

The University actively encourages applications from members of underrepresented groups.

For more information about the KGS, visit our website:

Job Description

60%: Archive records and enter data for the Data Resources Library, the State’s repository for water, oil, and gas well geologic records. Organize and sort documents, enter data, scan documents and post to the KGS public website, quality check data and scans, file paper records. Participate in library and collections management and maintenance; recommend procedures related to data inventory and access, both paper and web-based. Data entry requires meticulous attention to detail and may require research.

25%: Work with documents in storage rooms at the Survey; organize, compare and weed out duplicates. Improve organization and storage condition of documents and assist with inventories.

10%: Assist Data Resources Library patrons, including KGS staff, in the use of geologic records. Communicate effectively by telephone, email, and in-person with staff, state agencies, and public patrons requesting records, copies, and scans of information, fill orders for patrons. Answer calls pertaining to datasets in the Data Resources Library and website navigation, or refer calls. Maintain paper invoices and service records, and electronic email and files. Other duties as assigned.

5%: Crosstrain to assist in the daily operations of the Publication Sales/Reception section when needed. Respond to requests for information, greet and assist visitors, route telephone calls. Receive and process orders for publications, assist in maintaining stock inventory, record sales in QuickBooks.

Position Requirements

  1. Establish and maintain effective working relationships with patrons, librarians, student staff, and other library personnel.
  2. Push rolling bookcase in confined area, climb step ladder, and lift 20 pounds or more, with or without accommodation.
  3. Work in storage areas, capable of working with old documents which may be dusty, musty, or moldy, with or without accommodation.
  4. Reach, squat, bend, push, pull, lift, and carry up to 25 pounds, with or without accommodation.

Required Qualifications

  1. High School graduate or GED.
  2. Two years of experience in clerical work involving the operation of word processing and spreadsheet software and hardware.
  3. Attention to detail to distinguish pertinent data, verify its accuracy, and maintain exact records as evidenced by application materials.
  4. Clear written grammar and verbal communication skills as evidenced by application materials, interviews, and references.
  5. Prior experience with composing, formatting, and managing routine correspondence.

Preferred Qualifications

  1. Demonstrated ability to prioritize workloads, handle multiple tasks, coordinate work with others, and make independent decisions and work with minimal supervision.
  2. Working knowledge of databases, data entry, proof reading, and scanning.
  3. Experience with Microsoft Word and Excel.
  4. Background in natural science; ability to read maps.
  5. Knowledge of Public Land Survey Systems (section, township, range).
  6. Experience in dealing with the public in person, over the phone, and/or by email.

Additional Candidate Instructions

Complete the University of Kansas Unclassified Professional Staff profile and upload the required material:
  1. Cover letter addressing the required and preferred qualifications and position requirements.
  2. Resume.
  3. Contact information for two or more professional references.
Review begins May 23, 2022, and will continue until a qualified pool of applicants is received. For best consideration apply by the review date above.

Contact Information to Applicants

Annette Delaney
Kansas Geological Survey
University of Kansas

Advertised Salary Range

$31,200 to $35,000 per year ($15.00 to $16.82 per hour)

Work Schedule

8-5, M-F

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Kansas Geological Survey
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Employee Class:
U-Unclassified Professional Staff
Application Review Begins: