Emergency Management Associate Director - 22863BR

Emergency Management Associate Director

Public Safety Office
University of Kansas Lawrence Campus
Work Location Assignment: 
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This position serves to coordinate the University of Kansas response to emergencies and serve the University liaison on emergency preparedness issues through the University of Kansas Public Safety Office. Responsibilities include maintaining KU’s emergency guide, coordinating training programs, conducting emergency operations drills, and assisting departments with their emergency and mitigation plans. The EM director is also responsible for coordinating the design, setup and fill of the Emergency Operations Center in response to emerging or on-going emergencies. The position applies for and administers Federal and State applications as well as administers the process for submitting Federal and State reimbursement claims for the University of Kansas Public Safety Office costs during emergency operations. The Emergency Management Coordinator reports to the Chief of Police for the University of Kansas Public Safety Office.

Job Description

30% - Maintain KU’s Emergency Guide and, in coordination with appropriate campus partners, updates the guide as necessary. Coordinate training programs, including federal certifications for key personnel, and emergency operation exercises to prepare the University of Kansas to respond quickly and effectively to emergencies. Direct and supervise the University of Kansas Emergency Preparedness volunteer program through the University of Kanas Public Safety Office.

20% - Provide staff support for the University of Kansas Public Safety and Provost Office. Write memos, reports, and other required administrative documentation. Observe, compare, and monitor data included in management reports to determine compliance with procedures. Identify and analyze the effects of hazards that threaten the University of Kansas. Coordinate actual or potential emergency preparedness and response efforts, including the development and implementation of training scenarios and simulations. Interpret and provide recommendations on relevant federal and state proposed legislation and funding regulations that could impact the University of Kansas.

20% - Serve as the University of Kansas liaison through the University of Kansas Public Safety Office on emergency preparedness issues with the United States Department of Homeland Security, Kansas Division of Emergency Management, Douglas County Emergency Management Department, and other local municipalities. Develop and maintain a working relationship with private, volunteer, military, local, state, federal and social service agencies in order to keep up-to-date on current issues facing the emergency management community. Support University of Kansas departments on development of their emergency plans and preparedness. Represent the University of Kansas Public Safety Office on various internal and external task forces and committees.

20% - Develop cost estimates and make budget projections. Secure and administer technical and financial assistance available through state and federal grants or programs. Administer the process for submitting federal and state reimbursement claims for the University of Kansas Office of Public Safety costs during and after emergency operations.

10% - Establish and manage an improved KU Emergency Operations Center (EOC), which will serve as the university’s designated centralized command and control facility responsible for coordinating and carrying out emergency response and recovery as necessary. Review and update on an annual basis the design the SOPs of the EOC.

Position Requirements

  • Must submit to a background check and drug screen.
  • Must be available for after-hours on-call duty and participate in occasional scheduled and unscheduled events that may occur before or after normal working hours.

Required Qualifications

  1. Bachelor's degree from an accredited college or university in Emergency Management, Administration, Business Administration or related field and a minimum of five (5) years' experience in emergency management coordination. Will consider experience in civil defense, police, fire and/or equivalent combination of training and experience.
  2. A minimum of two (2) years’ working knowledge of the Incident Command System (ICS), Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS).
  3. Experience in appraising emergency situations, coordinating disaster responses, and/or developing training activities or emergency planning for organization preparedness as outlined in application materials.
  4. A minimum of one year of experience working in an environment that required use of Microsoft Office or related computer programs.
  5. Strong written communications skills as evidenced by application materials.
  6. Ability to communicate effectively both orally and in writing as demonstrated through application materials, interview and references.

Preferred Qualifications

  1. Knowledge of emergency preparedness organization, objectives, project planning procedures and requirements.
  2. Ability to integrate and apply the concepts of comprehensive emergency management (mitigation, preparedness, response, and recovery) into the University of Kansas disaster programs.
  3. Certified as a Kansas Certified Emergency Manager (KCEM) or be able to complete the certification within 12 months.
  4. Knowledge of public safety practices, laws, regulations, policies, and principles.
  5. Demonstrate continuous effort to work cooperatively and jointly to improve operations and streamline work processes.
  6. Knowledge of principles, methods and practices of budgeting and finance including federal and state grant application processes with sound fiscal administration.

Additional Candidate Instructions

A complete application consists of:
  • A cover letter addressing how required qualifications are met.
  • Resume
  • 3 Professional References

Incomplete applications will not be considered.

Application review will being Monday, August 15th and will remain open until a qualified pool has been identified.

Contact Information to Applicants

Melissa Smith

Advertised Salary Range

$86,000, Commensurate with experience

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Public Safety Office
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Employee Class:
U-Unclassified Professional Staff
Application Review Begins: