General Ledger Accountant - 21461BR

General Ledger Accountant

Department: 
Financial Services
Location/Division: 
University of Kansas Lawrence Campus
Work Location Assignment: 
Hybrid
Reg/Temp: 
Regular
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This professional accountant position is responsible for many assignments using the University of Kansas general ledger functionality in our Oracle Cloud financial system. This individual is accountable for processing the daily pay cycles to generate system payments, review of journal request changes, as well as the creation, revision and submitting of journal entries on a daily basis. The position is required reconciliation of general ledger accounts on both the balance sheet and income statements, and verifying that the accounting created and posted to the general ledger is accurate. This position will use various financial systems for accounting and reporting, while extensively using MS Excel. The candidate must be able to demonstrate analytical reasoning to streamline and formulate process improvements. The employee is expected to provide quality customer service, resolve discrepancies, follow Federal and State laws, and University of Kansas policy and procedures in the performance of duties to achieve
accurate and timely results.

Job Description

40% - Journal Entries and Journal Request Changes
Monitor accounting transactions to ensure compliance with University policies and procedures as well as State of Kansas statutes and regulations. Format and submit various journal entries requested by University staff and administration. Ensure journals are posted to the appropriate general ledger.

Provide technical review of journal request changes (JRC) submitted by departments and University Shared Service Center (SSC) staff.

Create and submit journal spreadsheet uploads of approved journal submissions. Communicate status of failed journal submissions to appropriate individuals. Review activity posted to intercompany accounts. Create and post journals to offset/clear intercompany balances and record cash correctly to the general ledger.

25% Pay Cycles and Payable Functions
Execute the accounts payable daily pay cycle process that generates payments through various payment methods and banks. Works closely with University of Kansas and affiliate staff to coordinate timing and sequence of daily processing. Reviews reports and verifies completeness of accounting transactions created and posted to general ledgers, and identifies errors and rejected transactions. Communicates issues and corrective actions to appropriate individuals. Ensure transactions recorded in University financial system are properly reflected in the State of Kansas financial system, SMART. Prepares and posts correcting journals in the SMART system and notifies the Department of Administration, at the State of Kansas, of changes to ensure compliance. Processes payment cancellations, void requests and printing of checks as needed from designated bank accounts.

Tracks and processes transfer of funds for international bank wires, ACH and records transfers using the proprietary banking systems. Complete interfund transfers between the University of Kansas and the State of Kansas departments.

20% - Reconciliations
Prepare account reconciliations of the general ledger adhering to provided schedule. Reconciliation reports are provided to manager for review and approval adhering to scheduled due dates. Run appropriate reports to verify ending account balances and any discrepancies and variances are identified and a resolution is determined should supporting documentation and tracking not match general ledger balances. Issues are communicated to appropriate University staff.

15% - Administrative and Other Functions
The employee is expected to perform the following assignments in addition to major job duties:
  • Perform backup job duties in the absence of staff as designated by management
  • Complete miscellaneous projects and analysis
  • Engage in financial system testing as required
  • Assist with fiscal year end processes and procedures
  • Interpret, follow and comply with Federal, State, Industry laws and regulations as well as
  • University policy and procedures
  • Provide excellent customer service both written and verbal
  • Perform other duties as assigned

Position Requirements

This position is a combination of on-site and remote work.

Required Qualifications

  1. Bachelor's degree in a related field and (1) year of related experience OR an Associate's degree and three (3) years of related experience.
  2. Two (2) years of experience with financial procedures including the analysis, detection, and reconciliation of financial records.
  3. As evidenced in application materials:Minimum of one (1) year of experience using an automated accounting and financial report system.
  4. As evidenced in application materials: Minimum of one (1) year of experience using MS Excel.

Preferred Qualifications

  1. As evidenced in application materials: Proficient/high level user of MS Excel and database management including creating/development use of formulas, pivot tables, data manipulation and charts.
  2. As evidenced in application materials: Excellent oral and written communication skills.
  3. As evidenced in application materials: demonstrated or analytical applications and skills.
  4. Higher Education and Fund Accounting experience.
  5. As evidenced in application materials: Customer service experience.

Additional Candidate Instructions

A complete application consists of:
  • A cover letter addressing how required qualifications are met
  • Resume or curriculum vitae
  • 3 Professional References

Incomplete applications will not be considered.
  • Application review has been extended to April 1st and will remain open until a qualified pool of candidates has been identified.

Contact Information to Applicants

Wendy Reese
785-864-5943
wreese@ku.edu

Advertised Salary Range

$40,000 - $55,065

Application Review Begins

01-Apr-2022

Anticipated Start Date

02-May-2022

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Posting Information
Posting ID:
21461BR
Department:
Financial Services
Primary Campus:
University of Kansas Lawrence Campus
Work Location Assignment:
Hybrid
Reg/Temp:
Regular
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
01-Apr-2022