Administrative Assistant/Event Specialist

Position Overview

The Administrative Assistant/Events Specialist provides support for triangle and non-triangle needs for the KU Edwards Campus. The position reports to the Manager, Campus Events and will coordinate and support internal and external (paid) events at the Edwards Campus. Additionally, this position provides support to the Dean, Associate Deans, Assistant Dean, Administrative Directors and managers as needed.
KU offers great benefits to employees with up to 176 hours of paid vacation per year, 72 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities. KU is a great place to work! See for more details.

Job Description

45% Event Scheduling - Works with internal clients on coordinating and scheduling staff professional development, seasonal gatherings, and weekly staff lunches. Works with external clients to rent Edwards Campus facilities for educational programs. Determine technology needs and overall logistics of the events. Updates event scheduling software with most current event details to inform the Events Coordinator, Facilities staff, Information Technology staff and KU Public Safety of event requirements.

25% Administrative - Provides support with creating and distributing daily event signage, follow up surveys, and answering department email and phone. Assists with internal staff communication. Oversees departmental parking passes. Oversees Regnier Hall Administration suite needs and is responsible for the opening and closing of Regnier Hall 170 suite.

20% Front Desk/Customer Service Support - Serves on a team for first point of contact requiring strong customer service skills. Provides information to students, faculty, staff and community patrons on general aspects of campus services and directs them to the appropriate department for detailed information. Supports Regents Center desk as needed. Uses independent judgment to resolve problems as they arise. Refers any issues or concerns to supervisor.

5% - Supports administration with special projects.

5% - Other duties as assigned

Required Qualifications

  1. Associates degree plus two years relevant experience
  2. Excellent customer service skills as outlined in application materials.
  3. One year professional experience in an administrative support capacity
  4. Work experience that required working independently with minimal supervision as outlined in application materials.
  5. Experience work in a hospitality role.
  6. Excellent communication skills as evidenced in application materials.
  7. Experience using Microsoft Office as evidenced in application materials.

Preferred Qualifications

  1. Bachelor’s Degree
  2. One year of experience working in a higher education setting.
  3. Strong organizational skills as evidenced by application materials.
  4. Experience working with the public, with a strong affinity for working with students.
  5. Experience working in Microsoft Teams, Hubspot, and/or 25 Live.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:
  1. Cover letter addressing how you meet the required and preferred qualifications
  2. Resume
  3. Contact information for three professional references (including at least one previous or current supervisor)

Only complete applications will be considered.
  • Application deadline is Thursday, June 8, 2023.

Contact Information to Applicants

Lauren Baxter

Advertised Salary Range


Work Schedule

Monday - Friday: 8 - 5

Application Review Begins

Friday June 9, 2023

Anticipated Start Date

Sunday June 25, 2023

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Posting Information

  • Posting ID:  25119BR
  • Department:  Edwards Campus
  • Primary Campus:  Univ of Kansas Edwards Campus
  • Assignment:  Hybrid
  • Reg/Temp:  Regular
  • Employee Class:  U-Unclassified Professional Staff
  • Review Begins:  09-Jun-2023

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