Part-Time TRIO-Upward Bound Academic Advisor - 11373BR

Part-Time TRIO-Upward Bound Academic Advisor

Achievement & Assessment Inst
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The Upward Bound Math and Science program is a TRIO college access program funded by the U.S. Department of Education. Through early intervention, this program is designed to encourage participants to remain in school, graduate from high school, and to pursue post-secondary education. The Upward Bound Math and Science program serves 60 high school students who attend Leavenworth High and Turner High. During the month of June and/or July, participants attend a 6-week and/or 4-week residential program at the University of Kansas. Program participants are generally from low-income families and are first-generation college going students.

Only apply if you are committed to the ideals of TRIO, have high integrity, considered to be responsible and timely, can follow directions, have a willingness to learn, and can effectively connect with young students to increase their motivation, knowledge and excitement to remain in school, enroll in an institution of higher education, and obtain a post-secondary degree. The ideal candidate will present a professional demeanor and handle situations with tact and diplomacy; have excellent verbal and written communication and customer service skills, accept feedback and implement change as needed. The ability to work independently, prioritize, and attention to detail are important. Overall, we are seeking high-energy, creative, team worker with great organizational skills and the ability to follow through with assignments. A valid driver's license with proof of good driving record is required as this position requires daily travel by car to the target schools/area. There is also occasional evening and weekend work. The applicant that is hired will be required to successfully pass a background check.

The TRIO-Upward Bound Academic Advisor will provide college advising, mentoring, academic/career/college development workshops, tutoring resources, and hands-on assistance in the college application and financial aid processes to program participants and their families. Academic Advisor may live in the residence hall during the 6-week residential summer institute as well assist with overall recruitment efforts and special programming to encourage students to complete secondary school, and then enroll in and complete postsecondary school. Academic Advisor will work with 9-12th graders at assigned high schools as well as participants’ families.

Job Description

40% - Student Services
  • Provide 1:1 and group advising sessions, workshops, and meetings (weekly and monthly) to 9-12th graders at assigned target high schools
  • Lead college visits, STEM activities, and field trips for high school participants
  • Provide 1:1 and group advising to assist seniors in applying/enrolling in a postsecondary institution and completing the FAFSA and scholarship applications
  • Perform other relevant duties as assigned such as special projects, programming, and activities to ensure the attainment of the program goals and objectives
  • Perform other duties as assigned by Assistant Director
30% - Special Programming
  • Serve as the Residence Hall Director in Summer Institute Program
  • Assist in planning, organizing and implementing recreational, social, and cultural activities, and maintain discipline and harmonious relations in the residence hall, campus buildings/classrooms, and all other areas of the program activities; participate in all program recreational activities, field trips and residential life, and conduct required workshops for participants
  • Assist with the development and implementation of the Academic Year programming
  • Assist with the coordinating family workshops
  • Assist with summer planning and programs as needed

30% - Student Records Management, Tracking, and Program Guidance
  • Maintain comprehensive and accurate records and documentation regarding participant contacts, activities, progress, follow-up and evaluation
  • Monitor student participation and ensure program goals and objectives are being met using formative and summative evaluations and tracking processes
  • Compile and analyze data, prepare/submit reports in a timely manner to Assistant Director, and assist with all required reports, including the Annual Performance (APR) for the US Department of Education
  • Provide effective lines of communications with Assistant Director, program staff, secondary school personnel, and university and community partners to ensure a positive work environment and effective service delivery
  • Promote the program services and assist with program communication to include but not limited to presentations, website, social media presence and mailings
  • Attend scheduled staff meetings, trainings sessions, and parent/student meetings

Required Qualifications

  1. Bachelor’s degree in education, STEM, social services, psychology, counseling or related field at time of appointment
  2. Experience working with target population that required a strong commitment to diversity, equity, and inclusion in education
  3. Knowledge of the college and financial aid processes and other relevant educational resources
  4. Demonstrated ability to work independently to organize, prioritize multiple tasks, meet deadlines, and follow through on details to completion as evidenced by application materials
  5. Demonstrated proficiency in computer application skills (i.e., Microsoft Office applications/software, internet research, email) as evidenced by application materials
  6. Demonstrated strong oral and written communication (including experience making presentations to a variety of audiences) as evidenced by application materials
  7. Demonstrated ability to exercise basic human relation skills in establishing and maintaining effective working relations with the target schools, community partners, university community and the public

Preferred Qualifications

  1. Master’s degree in student personnel, higher education, counseling or related field
  2. At least a year of experience working with low-income and/or first generation college going high school students
  3. Prior experience working with TRIO or similar programs
  4. Demonstrated proficient oral and written communication in Spanish
  5. Demonstrated sensitivity and experience working with students and/or individuals from diverse social, economic, academic, and cultural backgrounds
  6. Experience with conflict resolution
  7. Tutoring experience
  8. Experience coordinating and supervising group living in a team focused work environment
  9. Familiarity with college residence hall policies and procedures
  10. Valid driver's license
  11. At least six months prior supervisory experience

Additional Candidate Instructions

Evaluation of the following requirements will be made through the following materials:

A complete application includes an online application, cover letter, resume highlighting pertinent experience relative to the required and preferred qualifications and contact information for (3) professional references. Only complete applications will be considered.

In your cover letter please answer the following questions or provide information on the topic.
  • Please describe any experience you may have working with TRIO programs.
  • Do you have a valid driver’s license, good driving record, and reliable transportation to travel to and from target schools and activities in Leavenworth, KS, Kansas City, KS and surrounding areas?
Review of applications begins on March 26, 2018, and continues as needed to collect a pool of qualified applicants. To ensure consideration, apply before the application review date.

The work schedule for this position is 24 hours, Wednesdays and Thursdays – preferred due to Leavenworth and Turner school district schedule and availability to work with students. Other hours are negotiable and flexible and occasional evening and weekend hours will be required for events and programming for program participants.
• During the 6-week residential summer institute (June to mid-July), 40 hours a week.

Contact Information to Applicants

Marilynn Chavez

Advertised Salary Range

$16.25 - $18.13 per hour depending on qualifications and experience

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Achievement & Assessment Inst
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
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