Research Compliance Coordinator (IRB Coordinator) - 10689BR

Research Compliance Coordinator (IRB Coordinator)

Office of Research
Employee Class: 
U-Unclassified Professional Staff

Position Overview

This position reports to the IRB (Institutional Review Board) Administrator for the Human Research Protection Program, Research Integrity unit of the Office of Research. The Human Research Protection Program (HRPP) serves the community of human subject researchers at KU and is responsible for assuring all research involving human subjects under the auspices of the Lawrence campus is conducted in compliance with applicable federal regulations and relevant ethical standards and research policies of the University, regardless of funding source. HRPP administers activities of the Institutional Review Board (IRB), provides determinations for research exempt from regulations, and organizes outreach and training for the HRPP, on behalf of the IRB.

The IRB coordinator works closely with the IRB administrator, IRB members, faculty, staff and student researchers, and research and departmental administrators in order to ensure proper review and oversight of human research activities. The IRB Coordinator must be familiar with the substantial body of federal regulations governing activities involving human subjects, and be able to apply the regulations and implement approval processes accurately and timely to facilitate research at the University of Kansas.

Job Description

35% Protocol evaluation and management:
Review and evaluate research protocols, modifications, and continuing reviews for approval based on federal regulations and university policy and procedures. Correspond with researchers to ensure applications are clear and complete. Ensure timely processing of all submissions in order to meet deadlines and workflow standards. Confirm protocol correspondence with sponsored projects.
25% Data management:
Use electronic submission and data management system with accuracy to track submissions, retrieve protocol information, and retain documentation and archives in accordance with policy and regulation. Use additional databases, electronic and paper files, etc. to facilitate operating procedures of the HRPP. Assist IRB administrator with report preparation.
20% Outreach:
Conduct class visits and training sessions for the KU human research community. Respond to inquiries via email or phone. Assist with the development and dissemination of outreach materials, such as newsletter articles, handouts, website and video tutorials.
15% IRB Committee Support:
The incumbent will share the responsibility of coordinating and preparing for monthly IRB meetings and preparing documentation for IRB determinations. This includes preparing documents for review, distributing protocols and instructions to the committee, creating agendas, recording attendance, taking minutes, creating appropriate correspondence, and follow-up , etc.
5% Other duties and special projects as assigned by the IRB Administrator or the Research Integrity Director.

Required Qualifications

  1. Bachelor's degree.
  2. At least two years of experience acquiring knowledge of, interpreting and applying federal regulations, as demonstrated by education and related experience.
  3. Evidence of work experience that required independent judgment and application of ethical standards, as demonstrated by application materials.
  4. Work experience that required reliance on organizational skills, prioritization, and the ability to meet deadlines. Strong written communication skills as evidenced by work history and application materials.
  5. At least two years of experience working in an office environment that required accurate documentation and customer service skills.

Preferred Qualifications

  1. Advanced degree in a relevant field.
  2. Eligibility to achieve Certified IRB Professional (CIP) certification within 2 years.
  3. Familiarity with 45 CFR 46, HIPAA, FERPA, and/or federal grant administration regulations.
  4. Significant experience applying complex federal regulations or coordinating or conducting human subjects research projects according to approved protocols.
  5. Basic understanding of the research process and models for human subjects research.
  6. Experience working with sensitive and/or confidential information, including implementing safeguards for protection of sensitive electronic information.
  7. Experience teaching, training, or public speaking, including making presentations and developing informational materials.
  8. Advanced computer skills, such as with MS Office applications, enterprise data systems, data reporting, media development.
  9. Knowledge of and experience in a research administration environment at a Research I university. Knowledge of KU departments, structure, research portfolio.
  10. Work history that includes experience in a culturally diverse setting with all levels of personnel.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

1. A cover letter addressing how required and preferred qualifications are met.

2. Resume or curriculum vitae.

3. Contact information for three professional references.

Incomplete applications will not be considered. To be considered for this position applications must be received no later than the extended posting date of January 22, 2018.

Contact Information to Applicants

Jocelyn Isley

Advertised Salary Range

Starting at $41,299 – commensurate with experience

Application Review Begins


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Posting Information
Posting ID:
Office of Research
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
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