Results Oriented Management (ROM) Associate Director - 10458BR

Results Oriented Management (ROM) Associate Director

Social Welfare
Employee Class: 
U-Unclassified Professional Staff

Position Overview

The Associate Director is the top level research staff position responsible for managing the Results Oriented Management (ROM) project across multiple states and sites. The person in this position works under the general supervision of the ROM project’s Principal Investigator/Director, and is expected to work independently often with authority to act on the Director’s behalf. The Associate Director provides leadership to the ROM team comprised of staff, students, faculty researchers, and subcontractor staff. The position has responsibilities of managing all aspects of program operations (i.e. financial, contracts, and vendors), leadership in defining and carrying out strategic goals, and developing and implementing new ROM sites as well as retaining current sites.

The Results Oriented Management (ROM) project is a national research project at the Center for Children and Families at the University of Kansas, School of Social Welfare. ROM is currently working with twelve (12) states to provide an innovative data reporting and analytic model primarily for child welfare and/or other associated social services. ROM uses data mapped from member agency databases to create a longitudinal dataset and calculate key outcomes/practice indicators/counts for reporting and analytic purposes. Reports provide actionable data that supports: social work practice at all organizational levels, quality improvement initiatives, policy or program development, public reporting efforts, and in-depth research.

Job Description

25% - Leadership and management
Provide leadership and day-to-day management for the ROM project with the ROM Principal Investigator/Director. Conceptualizes, develops and implements project plans for achieving strategic goals, and engages stakeholders in the planning process to meet emerging needs. Monitor changes in related federal programs and regulations (e.g. CCWIS, AFCARS, NCANDS, and technical bulletins), assess the potential use of emerging technologies, and review relevant literature for informing data analytics that supports practice at all levels. Supervise work of project staff, students, and project sub-contractors, and foster teamwork toward meeting project objectives.

20% - ROM development and research
Continually evaluate and respond to short and long term reporting and analytic needs of ROM member sites. Improve upon and expand existing products/services to meet such needs, and establish project priorities. Such initiatives may focus on improving data usage; introducing improved measurement methods; developing additional reporting functionality; expanding the scope of ROM to support additional program functions (e.g. licensing, staffing, and finance); incorporating data from other systems (e.g. court, education, health) to better inform practice; and strengthening the analytic capacity of member sites for conducting research and program evaluation.

15% Fiscal management and budgeting
Work closely with Director to establish and manage a multifaceted project budget across all ROM project sites. Track expenditures and take appropriate action as needed (e.g. adjust line items, changes in allocation of staff time, etc.). Allocate software and hosting costs among projects. Collaboratively oversee subcontractor’s budgeting and expenditures to ensure adequate staffing and efficient use of resources toward meeting each ROM project site’s objectives. Review and approve subcontractor invoices. Work with the ROM Director to establish and continually update pricing of ROM memberships and services while maintaining cost effectiveness.

10% - New project development
Assist the Director in developing new externally funded ROM sites, and expand other related research, training or development consistent with the ROM project’s goals and objectives. Such work involves identifying prospective social service agencies, assessing agency data reporting needs and data capacity, presenting ROM products and services where a need has been identified, and continually develop innovative solutions toward better usage of data for improving client services and outcomes.

10% - Contracts management
Work with ROM project sites to develop a scope of work and budget for each contract period. Complete KUCR documentation and follow internal processes for Pre-Award approval. Work with the KUCR contracts division and the contracting entity to reach acceptable contractual terms. Assist in the development of data use agreements and Business Associate Agreements (BAA) for HIPAA compliance as needed with contract sites. Establish a process for timely contract renewals to avoid a lapse in funding. Prepare and submit annual reports of work completed in accordance with contract terms.

10% - Select and manage subcontractors
In collaboration with the Director, select subcontractors and oversee their work toward meeting contractual obligations. For each ROM project establish with the subcontractor a Business Services Agreement, and approve invoices. Work also entails developing software specifications and engaging sub-contractors in decision making around new products, services, technical infrastructure, and establishing long term strategic goals.

10% - Dissemination and national engagement
Work closely with the Director to establish a national presence for the ROM project and related work. Represent the project internally and externally, and serve as an expert in the field. Such work may include: attend and present at national conferences; participate in topic relevant national/regional meetings; submit public comments on relevant federal regulations; and maintain contact with federal staff and other national organizations involved in national policy and program development in child welfare and other related fields as appropriate. Develop and disseminate work products that contribute to improved data reporting/analytics and informed use of data improving child welfare services. Work includes writing for publication in the professional literature, and providing training including the development of curriculum for on-line and in-person training. Work with Director of Communications at KUSSW to develop and monitor content for ROM website, and communicate work being done by the ROM project.

Required Qualifications

  1. Masters’ degree and 3 years of relevant experience in child welfare or related field, OR Bachelor’s degree and 5 years of relevant experience in child welfare or related field
  2. Excellent writing skills and ability to effectively communicate complex oral and written information in a clear and concise manner as demonstrated by application materials and interview
  3. Demonstrated skills and experience in securing external funding
  4. Minimum of two (2) years of program management experience involving budgeting, fiscal management, contracting and/or meeting program objectives
  5. Strong skills in data analytics and research methods in child welfare or related data as demonstrated by application materials.
  6. Minimum of two (2) years of supervisory experience

Preferred Qualifications

  1. Ph.D. in social work or related field of study
  2. Experience in a university research environment
  3. Knowledge of programming languages (SQL Server) or use of statistical software (e.g. SPSS, SAS)
  4. Knowledgeable of federal policy on child welfare data requirements (e.g. AFCARS, NCANDS, CCWIS)
  5. Experience of working on a national level including direct work with federal government staff, or served on commissions/councils or multi-state collaborations
  6. Experience in managing software development projects including oversite of software vendors
  7. Experience in establishing outstanding customer service and stakeholder involvement
  8. Work experience on the front line of child welfare or related social services for children or families
  9. Experience in managing a team of professionals and establishing a collaborative team oriented approach for meeting program objectives

Additional Candidate Instructions

A complete application consists of the online application, resume, cover letter detailing how you meet the required and preferred qualifications and the names and contact information for three professional references. Only complete applications will be considered.

Review of applications began on 01/17/18 and has been extended to identify a qualified pool of applicants.

Contact Information to Applicants

Terry Moore

Advertised Salary Range

Minimum $70,815

Application Review Begins


Anticipated Start Date


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Posting Information
Posting ID:
Social Welfare
Employee Class:
U-Unclassified Professional Staff
Application Review Begins:
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