Student Hourly - Fellows and Discussion Group Student Coordinator - 23044BR

Student Hourly - Fellows and Discussion Group Student Coordinator

Department: 
Dole Institute of Politics
Location/Division: 
University of Kansas Lawrence Campus
Reg/Temp: 
Temporary
Employee Class: 
S-Student

Position Overview

Robert J. Dole Institute of Politics

Fellows and Discussion Group Student Coordinator

The Dole Institute of Politics hosts a variety of programs during the academic year, such as political discussions, interview sessions, and roundtable discussions. We are currently hiring one Fellows and Discussion Group Student Coordinator to support our Dole Fellows and Discussion Group series.

The Dole Institute awards a fellowship each semester to a professional in the political arena to communicate his/her experiences in a series of seven discussion group sessions. The sessions are open to both the student and community populations. The Fellows and Discussion Group Student Coordinator(s) will work closely with the current Fellow and the Director of Programs & Student Affairs in the promotion and production of the discussion groups.

This position will work under the supervision of the Director of Programs and Student Affairs.

A membership in good standing in the Dole Institute Student Advisory Board (SAB) is required for this position. See the Additional Candidate Instructions section for more information.**

Job Description

Duties include:
  • Fulfill requirements to be a member in good standing of SAB, including attending 4 SAB meetings per semester as a representative of Discussion Groups.
  • Meet with Fellow at the beginning of the semester, organize and host the Fellow on-campus visits, and maintain communication with the Fellow throughout the semester to plan discussion group sessions.
  • Execute Discussion Group logistics including ordering refreshments for each session, assisting Fellow to prepare for sessions, hosting and facilitating sessions, taking photos, assisting with any hosting duties and preparing gift bags for Fellow's guest speakers, arrange for post-discussion group dinners on selected dates and extend invitations to selected guests and discussion group attendees as needed, send thank you notes to guest speakers and print, set out/circulate and gather attendee sign-in sheets at each program and update database of attendees.
  • Coordinate outreach and discussion group promotion to the campus community including hosting discussion group events, placing advertising, contacting professors, and student groups, creating and posting flyers, chalking, etc.
  • Inform staff of upcoming Discussion Groups and Fellow events and document projects and activities, including a weekly memo.
  • Attend regular student assistant meetings.
  • When in the Dole Institute office, provide administrative support including answering the phone, greeting visitors, and assisting with special projects as assigned by staff.
  • Assist with general event set-up and tear-down including moving chairs, tables, and other event-related furniture.

Required Qualifications

  1. Current enrollment of at least 6 hours in an undergraduate or graduate program at the University of Kansas.
  2. Availability during Discussion Group times (Wednesdays 3-6 p.m. in fall 2022).
  3. Served at least one semester and be a member in good standing on the Dole Institute Student Advisory Board.
  4. Experience with Microsoft Office and Outlook programs as evidenced by application material and coursework.
  5. Excellent oral and written communication skills as evidenced by application material and coursework.

Preferred Qualifications

  1. Past participation in Discussion Groups.
  2. Past participation in Dole Institute events or programs.
  3. Minimum of 15 months remaining as a student at KU.
  4. Experience in event planning.
  5. Eligible for federal work study.

Additional Candidate Instructions

Application Deadline: Applications will be accepted through September 3, 2022. The review of applications will begin on August 22, 2022, and continue until the position is filled.

Instructions for Applying:
Applications and attached documents must be submitted electronically through the KU Human Resources website. For more information and to apply go to: https://jobs.ku.edu and search for "Student Hourly" positions.

Applications should include:
  • A cover letter including a brief statement of interest and an assessment of skills related to the required and preferred qualifications.
  • A resume or curriculum vitae.

**About the Student Advisory Board

The Dole Institute of Politics Student Advisory Board supports the Dole Institute of Politics in its mission to encourage political and civic involvement and civil discussion on important issues in a bi-partisan and philosophically-balanced manner.

Student Advisory Board members will have access to multiple benefits including private meetings with speakers and guests of the Dole Institute, photo opportunities, networking opportunities, invitations to private dinners, attendance at conferences, and much more!

SAB’s purpose is to serve as the steering committee for student programming, provide students with opportunities to participate in their communities and governments, and encourage students to actively engage with the Dole Institute and its programming. SAB members help plan events for students, promote civic engagement and community involvement, and serve as a link between KU students and the Dole Institute of Politics.

Contact Information to Applicants

Sarah Stacy
sarahstacy@ku.edu
(785) 864-4900

Advertised Salary Range

11.00 per hour

Work Schedule

7-15 hours per week; flexibility in scheduling Monday-Friday between 9 a.m. and 5 p.m., evenings and weekends as needed per event. Wednesdays 3-6 p.m. are required for the fall 2022 semester. Weekend shifts may be available.

Anticipated Start Date

29-Aug-2022

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Posting Information
Posting ID:
23044BR
Department:
Dole Institute of Politics
Primary Campus:
University of Kansas Lawrence Campus
Reg/Temp:
Temporary
Employee Class:
S-Student