Student Hourly - Purchasing Assistant - 12320BR

Student Hourly - Purchasing Assistant

Department: 
Kansas Geological Survey
Location/Division: 
University of Kansas - Lawrence
Reg/Temp: 
Temporary
Employee Class: 
S-Student

Position Overview

Serves as Purchasing Assistant. Work is of a standardized nature involving a variety of duties requiring different methods of solution and a moderate amount of independent judgment.

Job Description

1. Provide assistance and consultation to KGS staff preparing travel expense reports. Submit KGS travel reports to SSC
for processing.
2. Review KGS automotive p-card receipts and assign KGS ID number for entry into KU’s CONCUR system.
3. Enter payment requests in FITC and submit to SSC for processing.
4. Assist in database management of departmental (building key records) and purchasing (sensitive equipment inventory,
vendor records, and bid files) activities.
5. Assist with retention and maintenance of business records. Run Excel reports and draft summaries.
6. Assist in developing and implementing process improvements.
7. Provide additional support as assigned.

Required Qualifications

1. Demonstrated experience using Microsoft Excel on Windows based PC.
2. Good command of English language with proficiency in grammar as evidenced in application materials.
3. Detail oriented as demonstrated in application materials and skill in filing.
4. Available to work in 2-4 hour blocks of time within office hours 8am-12noon and 1pm-5pm Monday through Friday and
able to work during some school breaks and through summer.

**During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: 1) have been enrolled in no less than 6 hours in the past spring semester or 2) be pre-enrolled in upcoming fall semester in no less than 6 hours or 3) be enrolled in summer session or 4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).**

POSITION REQUIREMENT: Valid driver’s license for occasional courier runs in State vehicle.

Preferred Qualifications

1. Experience working in an office performing administrative/accounting duties.
2. Knowledge of People Soft software.
3. Experience with KU’s ordering system.
4. Business and/or business related course work.
5. Experience with copying and scanning documents.
6. Ability to work independently with minimal supervision and follow general instructions.

Additional Candidate Instructions

Complete online KU student application and attach resume (required). Cover letter addressing required and preferred qualifications is recommended but not required. Provide work references.

Please apply by July 18, 2018

Contact Information to Applicants

Annette Delaney, adelaney@ku.edu, 785-864-2152

Advertised Salary Range

$8.65 per hour

Anticipated Start Date

30-Jul-2018

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Posting Information
Posting ID:
12320BR
Department:
Kansas Geological Survey
Location/Division:
University of Kansas - Lawrence
Reg/Temp:
Temporary
Employee Class:
S-Student
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