Student Tour & Engagement Coordinator - 22476BR

Student Tour & Engagement Coordinator

Spencer Museum of Art
University of Kansas Lawrence Campus
Employee Class: 

Position Overview

This position processes engagement/tour requests for all groups visiting the Museum (K-12, University, Community), maintains corresponding records in the Museum database and calendar, crafts engagement reports, and provides support to Museum staff as needed, including visit oversight in the galleries. A person working in this position will enjoy working with positive and forward-thinking colleagues and have the opportunity to increase their knowledge of the Museum’s collection and interdisciplinary relationships on the KU campus and beyond.

Job Description

  • Receive and process tour requests for university and PreK-12 class visits as well as community group visits
  • Work with Education and Academic Programs staff to arrange visits and schedule gallery guides
  • Create tours records for internal museum calendar and Museum database
  • Update and maintain museum database records
  • Confirm visit requests and maintain communications with group contact, docents, and other involved Museum staff
  • Prepare quantitative evaluation for semester and annual class and community visits, among other database analyses for university and community engagement with the Museum
  • Maintain the tour sign-up page on the docent website and prepare additional tour sign-up sheets for docents
  • Attend docent and student guide training meetings as needed
  • Assist with Welcome Desk as needed and schedule permits
  • Other duties as needed

Required Qualifications

  • Must be enrolled as a student at KU in at least 6 hours
  • Ability to manage and track multiple tasks simultaneously as evidenced by application materials
  • Excellent communication, organizational and interpersonal skills as demonstrated in cover letter and/or interview
  • Knowledge of database programs as evidenced by application materials
  • Highly detailed oriented as evidenced by application materials and/or interview
  • Basic computer skills (MS Office Suite, Word, and Outlook as evidenced by application materials

Preferred Qualifications

  • Familiarity with the Spencer Museum of Art collection and programs
  • Familiarity with the University of Kansas and Lawrence communities
  • Previous scheduling experience
  • Previous database entry experience
  • Federal Work study

Additional Candidate Instructions

Complete the on-line application and attach you cover letter and resume. Preference given to students who can verify that they have work study.
To check your eligibility you must submit a FASFSA form. For question please contact the KU Financial Aid Office at or 785.864.4700.

Contact Information to Applicants

Kristina Walker

Advertised Salary Range


Work Schedule

15 hours per week, schedule to be determined by Supervisor.

Anticipated Start Date


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Posting Information
Posting ID:
Spencer Museum of Art
Primary Campus:
University of Kansas Lawrence Campus
Employee Class: