Assistant Director, Award Management

• Serves as the primary escalation point for Sponsored Projects Accounts Receivable (SPAR), including direct engagement with sponsors to resolve complex or disputed payment issues.
• Supervises the SPAR Grant Manager and provides leadership for AR operations, ensuring adherence to institutional policies and sponsor requirements.
• In partnership with the SPAR Grant Manager, ensures accurate and timely invoicing, SF-425 reporting, and reconciliation of sponsored project accounts; monitors invoicing status to meet deadlines.
• Oversees aging receivables, tracks outstanding balances, and implements escalation protocols in collaboration with KUOR leadership to resolve overdue accounts promptly.
• Develops and maintains AR performance metrics and reporting for leadership review; recommends process improvements and policy updates to strengthen compliance and efficiency.
• Coordinates with PIs, departments, and central offices to resolve payment delays and disputes, ensuring proper documentation for audit readiness.
• Focuses on accounting accuracy and compliance with federal regulations, institutional policies, and Generally Accepted Accounting Practices (GAAP) standards.

• Monitors and follows up with award management staff on compliance-related tasks, including but not limited to Financial system transactions (including Oracle PPM exceptions, outstanding manual events), effort certification statements, payroll on closed projects, and conflict of interest disclosures.
• Develops, implements, and maintains reporting tools and dashboards to track compliance activities and identify areas of risk. Provides reporting for leadership review.
• Conducts root‑cause analyses of non-compliance trends; in conjunction with AMS leadership, recommends and helps to implement process improvements to reduce recurrence.
• Partners with Fiscal Affairs to clean up old projects; attends Contracts with Issues List (CWIL) meetings, monitors new entries, follows up with AMS/LSI/KUOR staff who are working to resolve issues, and supports mitigation strategies to prevent future issues.
• Oversees PPM exception management and clearing; identifies exceptions and distributes them for clearing as appropriate. May clear some exceptions.
• In conjunction with AMS Leadership, oversees AMS Project Close-Out in TDX, ensuring deadlines are met and steps are completed accurately. Assists with troubleshooting.
• In conjunction with AMS Leadership, develops, maintains and monitors sponsor reporting schedules for AMS and LSI, and ensures deadlines are met. May serve on KUOR’s NIH RPPR (Research Performance Progress Report) team.
• Supports financial reporting processes to ensure accurate accounting across compliance tasks.

• Partners with AMS Leadership in developing and delivering training for AMS and LSI staff, including onboarding, quarterly sessions, refresher courses, and training sites and materials.
• Works with AMS supervisor to coordinate and administer new hire training.
• In conjunction with AMS Leadership, develops and implements ongoing skill-building, including AMS/LSI quarterly training.
• Coordinates SPAR-specific training with the SPAR Manager:
  • Delivers targeted sessions on accounts receivable workflows, escalations, expense reconciliation, and sponsor billing requirements.
  • Monitors training metrics, assesses effectiveness, and iterates based on feedback and performance outcomes.
• Supports other training efforts including, but not limited to KUOR-sponsored topics, departmental trainings and PI trainings.

1. Bachelor’s degree or higher and three (3) years OR high school diploma and seven (7) years of related experience in research administration, accounting, finance, public administration, or a related field.
2. Supervisory experience managing professional staff, including performance management, leadership, and mentoring as demonstrated by application materials.
3. Experience writing training materials, creating PowerPoint presentations, or drafting policy as demonstrated by application materials.
4. Experience in process improvement and compliance oversight, as demonstrated by application materials.
5. Excellent written communication skills and attention to detail as demonstrated by application materials.

1. Experience working with sponsored project administration, especially in accounts receivable, invoicing, sponsored accounting, and federal compliance as evidenced in application materials.
2. Experience with federal progress reporting and federal reporting systems (e.g., eRA Commons, Research.gov, PMS), including managing complex progress reports (e.g. Program NIH RPPRs), and sponsor communications as shown in application materials.
3. Certified Research Administrator (CRA) or equivalent professional certification.
4. Prior work experience that required Microsoft Excel, including experience with pivot tables, complex formulas, and data visualization for financial and compliance reporting and analysis as evidenced by application materials.
5. Previous experience with KU systems and tools (FITC, FITC-PPM, Perceptive Content, HR/Pay, OAC, TDX) and strong ability to design and implement reporting tools and dashboards as evidenced in application materials.

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume.
• List of three (3) professional references.

Only complete applications will be considered.

Application review begins Monday, February 16, 2026. For consideration, please apply no later than Sunday, February 15, 2026.