Executive Associate for Information Technology

• Provide comprehensive administrative support for the Vice Chancellor & CIO, including managing travel, scheduling, special projects, and meeting preparation.
• Serve as the primary point of contact for the Vice Chancellor & CIO, coordinating communications and managing incoming requests.
• Support various committees, including the Faculty/Staff Advisory Board, Student Advisory Board, Executive Leadership, and All Staff/Hands task forces, ensuring efficient meeting management and record-keeping.
• Monitor and maintain the Vice Chancellor & CIO’s inbox, responding to inquiries and routing communications as appropriate.
• Organize special events and retreats, handling logistics such as room reservations, technology setup, and catering arrangements.
• Manage and update listservs, groups, and conference room schedules to support seamless internal communication.

• Act as the main contact for all communications directed to the Vice Chancellor & CIO’s office, including phone and email inquiries.
• Ensure office compliance with KU and Kansas Board of Regents (KBOR) policies and procedures.
• Work with the Shared Service Center and other university offices to coordinate supply orders, equipment purchases, and travel arrangements.
• Supervise one full-time staff member overseeing daily tasks and providing guidance.

• Perform additional duties to support the Vice Chancellor & CIO and KU IT as necessary.

1. Bachelor’s degree and seven (7) years of office experience OR a high school diploma/GED and ten (10) years of office experience.
2. Previous experience in scheduling and calendar management for senior administrators, as evidenced by application materials.
3. Proficiency with Microsoft Office Suite, especially Outlook, Word, OneNote, Teams, Excel, and PowerPoint, as evidenced by application materials.
4. Previous work experience where working independently, managing multiple tasks, and prioritizing effectively to meet goals and deadlines was required, as evidenced in application materials.
5. Strong written communication skills, as demonstrated in application materials.
6. Experience handling sensitive and confidential information, with a high degree of discretion, as evidenced by application materials.
7. Demonstrated organizational skills and attention to detail from prior work experience, as evidenced by application materials.

1. Familiarity with KU and State of Kansas administrative and business policies and procedures as evidenced by application materials.
2. Previous experience working in higher education as evidenced by application materials.
3. Experience working effectively both independently and as part of a team in a dynamic environment as evidenced in application materials.
4. Experience editing written communications as shown in application materials.

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume.
• List of three (3) professional references.

Only complete applications will be considered.

Application review begins Thursday January 2, 2025 and will continue until a qualified pool of applicants are identified.