Functional Systems Analyst Sr

Position Overview

The Functional Systems Analyst Sr is a member of the HR/Pay Team and reports to the HR/Pay System Director. Incumbent applies professional, analytical, and functional system knowledge to provide support of the University's Human Resource & Payroll System (Oracle/PeopleSoft HCM). Individual is responsible to maintain a knowledge of data elements, their purpose and relationship to business processes. Creates and implements test scripts, configures, documents, analyzes, and reports on data in HR/Pay. This position is characterized by work that is analytical, creative, evaluative, and advisory in nature. Day to day duties may involve system maintenance, customer support, testing, documentation, creating, and validating requirements. Current modules are Human Resource, Base Benefits, Time and Labor, Absence Management, Profiles, Health and Safety, and Payroll, etc.

The University offers a comprehensive benefits package that includes generous leave programs, retirement contributions and a variety of optional benefits. Medical benefits available on first day of employment.

Job Description

35% - Research & Documentation
  • Research and monitors module upgrades and new releases, using vendor materials and user group information, communicates relevant findings and recommendations.
  • Evaluate and creates scenario entry test scripts and processes for upgrades and updates. Responsible for testing and verification of results.
  • Consult with developers, functional leaders, and staff members to solve problems and develop increased functionality for users. Submit results and recommendations to supervisor for desired changes and migrations to production system as needed.
  • Prepare documentation for testing, training, and website used by departmental staff and other customers (employees and affiliates).
  • Communication and coordination with other areas/departments/individuals within KU, that are required/necessary to pay employees or correct production issues, requiring a business process overview of multiple areas. Communicate with other Regents or State Agency personnel to ensure coordination of data or employee information, which ensures accurate pay for employees.
35% - Analysis & Configuration
  • Provides functional system analysis expertise for 2 or more of the following modules: Benefits, Payroll, Time and Labor, Absence Management, Administer Workforce, Develop Workforce, Profiles, Health and Safety etc.
  • Translates business requirements into system configuration decisions. Documents functional business specifications and processes.
  • Identify processing problems and data issues on productional database. Evaluate for cause of problem; make suggestions and test possible solutions to resolve such problems in an orderly, timely and accurate manner to allow for continuous and uninterrupted processing of information in the HR/Pay system. Make recommendations to approve migrations and fixes to HR/Pay system as needed.
  • Monitors various interfaces and reviews and resolves system validation reports.
  • Continuous monitoring of HR/Pay processes to ensure successful completion. Monitor and updates tables to validate successful processing.
10% - Data & Reporting
  • Compiles HR/Pay data and reports as may be assigned by supervisor; properly report the activity of the university by utilizing the HR/Pay system. Create and modify queries and data reports for users as requested. Develops reports, which ultimately relied upon by university management in the determination of university HR/Pay policies and procedures.
  • Assist with data verification to produce accurate reporting.
  • Aids with customers using the OAC reporting tool for data originating from HR/Pay.
20% - Customer Service & Resolution
  • Responds to and assist users with system questions and related business processes.
  • Assists in fiscal and business processes, testing and annual table setups.
  • Will share rotating responsibilities for the preparation of data for the biweekly payroll calc and off cycles.
  • Participates as a team member in the HR/Pay section as well in the Human Resource Management department and the University community. May assist with assigning users’ access to HR/Pay and OAC systems. Other duties and projects as assigned.

Position Requirements

This position is designated hybrid but remote or in person will be considered. Work schedule is Monday-Friday.

Required Qualifications

  1. Bachelor’s degree with major coursework in business, management, information systems, computer science or related fields and three (3) years working experience as a functional/technical staff member using Human Resources, Payroll, or other related Business systems -OR- High School diploma/GED equivalency and 5 years working experience as a functional/technical staff member using Human Resources, Payroll, or other related business systems.
  2. At least one year of experience working in an environment requiring proficiency in the creation and utilization of spreadsheets.
  3. Experience working with or leading a team.
  4. Experience with validation of System Data (e.g., Human Capital Management, Financial, Budgetary, Student etc.)
  5. Previous customer service, training, or documentation experience.

Preferred Qualifications

  1. Extensive functional knowledge of Oracle/PeopleSoft Human Capital Management (Human Resources/Payroll System).
  2. Experience with implementation or functional testing of computerized systems.
  3. Detailed and accurate work experience.
  4. Good verbal and written communication skills.
  5. Higher Education experience desired.

Additional Candidate Instructions

To apply online, go to A complete application packet will consist of the online application and the following items:
  1. Cover letter addressing how you meet the required qualifications and any preferred qualifications.
  2. Resume
  3. List of three professional references
Application review will begin May 30, 2023 and will continue until a pool of qualified applicants has been identified.

Contact Information to Applicants

Pam Burkhead

Advertised Salary Range

$62,000 to $65,000

Application Review Begins

Tuesday May 30, 2023

Anticipated Start Date

Monday June 26, 2023

Search Jobs

Posting Information

  • Posting ID:  25207BR
  • Department:  Human Resource Management
  • Primary Campus:  University of Kansas Lawrence Campus
  • Assignment:  Hybrid
  • Reg/Temp:  Regular
  • Employee Class:  U-Unclassified Professional Staff
  • Review Begins:  30-May-2023

Jobs by Type

Other Employment at KU

Related Links