Grant Coordinator
Position Overview
This position encompasses a wide range of sponsored project administration responsibilities from all aspects of the pre-award stage of sponsored awards through the notice of award. The primary responsibility is to serve as an administrative resource preparing and reviewing all proposals from university researchers and faculty (principal investigator, PI) that are submitted to external sponsors for consideration of funding. The incumbent for this position is expected to work congenially and cooperatively under extreme pressure and inflexible and tight deadlines. This position will be responsible for proposal preparation and review.
This position is designated as fully remote. However, depending on the geographic location of the staff member, the Grant Coordinator position can be fully remote, hybrid (meaning some time on campus with some time being remote), or fully on-site. The location of work will be chosen by the hired Grant Coordinator, based upon their geographic location and situation, in consultation with their supervisor.
Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California, Delaware, Idaho & Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.
This position is designated as fully remote. However, depending on the geographic location of the staff member, the Grant Coordinator position can be fully remote, hybrid (meaning some time on campus with some time being remote), or fully on-site. The location of work will be chosen by the hired Grant Coordinator, based upon their geographic location and situation, in consultation with their supervisor.
Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California, Delaware, Idaho & Minnesota. We appreciate your understanding and invite interested individuals from eligible states to apply.
Job Description
35% - Develop an adequate, accurate, and justifiable proposal budget in coordination with the Principal Investigator and in accordance with agency and university policies, including the determination of the appropriate facilities and administration (F&A) rate to include on the project in compliance with university and agency policies.
15% - Prepare all necessary agency application forms with correct institutional information including final consolidation of all required components of the proposal, review the written text, verify the correct format and appropriate number of proposal copies. Complete and transmit the approved proposal package via electronic or other systems to meet all agency-imposed deadlines and provide any necessary assistance to investigators with agency electronic systems that require direct interaction by the PI, such as NSF FastLane, Streamlyne, etc.
10% - Analyze and interpret the agency's request for proposal (RFP), which includes eligibility requirements, instructions for proposal development and submission, budgeting requirements for allowable or unallowable costs, cost sharing requirements, and appropriate agency forms. Review all known contract terms/requirements noted at the proposal stage and obtain additional university approvals from appropriate departments as necessary, including facilitation of written responses related to future negotiations of terms and conditions through Contract Negotiations, the Vice Chancellor for Research, and other administrative offices at KU.
10% - Solve unique and time-sensitive problems and interact with Principal Investigators, agency officials, and university personnel in all departments/centers of the university at varying levels and maintain high responsiveness and stellar customer service in the face of unyielding deadlines and inflexible external schedules.
10% - Revise/review and establish an approved project budget for the expenditure of funds for new awards in compliance with university and agency regulations.
10% - Review and verify compliance with requirements for working with human subjects, animals, biohazards, recombinant DNA, radioactive substances, potential implications of export control regulations, and any other applicable research compliance at time of proposal submission. Confirm all necessary compliance regulations for sponsored projects at award initiation.
5% - Ensure inclusion and review/approve content of commitment letters to confirm financial needs, space needs, and collaboration necessary for successful implementation of the project if an award is made, including all internal parties as well as subrecipients external to the university.
5% - Implement the university routing process.
15% - Prepare all necessary agency application forms with correct institutional information including final consolidation of all required components of the proposal, review the written text, verify the correct format and appropriate number of proposal copies. Complete and transmit the approved proposal package via electronic or other systems to meet all agency-imposed deadlines and provide any necessary assistance to investigators with agency electronic systems that require direct interaction by the PI, such as NSF FastLane, Streamlyne, etc.
10% - Analyze and interpret the agency's request for proposal (RFP), which includes eligibility requirements, instructions for proposal development and submission, budgeting requirements for allowable or unallowable costs, cost sharing requirements, and appropriate agency forms. Review all known contract terms/requirements noted at the proposal stage and obtain additional university approvals from appropriate departments as necessary, including facilitation of written responses related to future negotiations of terms and conditions through Contract Negotiations, the Vice Chancellor for Research, and other administrative offices at KU.
10% - Solve unique and time-sensitive problems and interact with Principal Investigators, agency officials, and university personnel in all departments/centers of the university at varying levels and maintain high responsiveness and stellar customer service in the face of unyielding deadlines and inflexible external schedules.
10% - Revise/review and establish an approved project budget for the expenditure of funds for new awards in compliance with university and agency regulations.
10% - Review and verify compliance with requirements for working with human subjects, animals, biohazards, recombinant DNA, radioactive substances, potential implications of export control regulations, and any other applicable research compliance at time of proposal submission. Confirm all necessary compliance regulations for sponsored projects at award initiation.
5% - Ensure inclusion and review/approve content of commitment letters to confirm financial needs, space needs, and collaboration necessary for successful implementation of the project if an award is made, including all internal parties as well as subrecipients external to the university.
5% - Implement the university routing process.
Required Qualifications
- Bachelor's degree and two (2) years of related professional-level work experience or GED/HS Diploma and four (4) or more years of related work experience.
- One (1) year of experience interpreting information from a variety of contracts, award documents, or similar items, as evidenced by work history.
- Strong written communication skills as demonstrated by application materials and previous work experience.
- Training and/or education or one year of previous work experience with computer applications to create word processing documents, spreadsheets, and databases.
Preferred Qualifications
- Bachelor's degree in Business/Accounting or related field.
- Work experience in sponsored projects administration.
- Extensive working knowledge of the Uniform Guidance as evidenced by application materials.
- Experience with university business policies and procedures or similar systems.
- Work experience that required being time-sensitive and detail-oriented field.
- Ability to work cooperatively with research faculty, staff, and students as evidenced by application materials.
- Previous knowledge of, and experience in, a university research environment as evidenced by application materials.
Additional Candidate Instructions
In addition to the online application, the following documents are required to be considered for this position:
Application review begins Friday, July 31, and will continue until a qualified pool of applicants is identified.
- A cover letter addressing how required and preferred qualifications are met.
- Curriculum vitae.
- Contact information for three (3) professional references.
Application review begins Friday, July 31, and will continue until a qualified pool of applicants is identified.
Advertised Salary Range
Starting at $55,000 based upon experience
Application Review Begins
Friday July 31, 2026
Anticipated Start Date
Sunday August 16, 2026