AB Student Finance Director
Position Overview
The Student Finance Director oversees tracks finances for all Alternative Break programs. They are responsible for processing reimbursements, preparing financial packets for each break, preparing and presenting all funding requests for Student Senate (Block Funding, Educational Opportunity Fund, and Line-Item funding), seeking additional sponsorships or funding opportunities, and managing the Alternative Breaks budget. The Student Finance Director explains all financial procedures to site leaders and participants, and with their projections helps the Co-Directors set program costs for participants. This Director will help with Fundraising and Accounting Coordinators’ responsibilities and serve as the lead point of contact for fundraising efforts, researching grants, and other fund-generating opportunities.
The Student Finance Director must make themselves available to other Directors and their Alternative Break CORE team during the upcoming summer and throughout the duration of their position, including during Alternative Breaks travel periods, and for turnover the following year. The Student Finance Director reports to the two Alternative Breaks Co-Directors and is supported by their Staff Advisor(s).
Hiring, weekly hour maximum, and hourly rate of pay are contingent on KU Student Senate funding.
Per the State of Kansas, student employees may hold concurrent appointments not to exceed maximum appointment and hours worked levels. However, concurrent student appointments must be of matching FLSA designation (exempt/salaried or non-exempt/hourly).
The Student Finance Director must make themselves available to other Directors and their Alternative Break CORE team during the upcoming summer and throughout the duration of their position, including during Alternative Breaks travel periods, and for turnover the following year. The Student Finance Director reports to the two Alternative Breaks Co-Directors and is supported by their Staff Advisor(s).
Hiring, weekly hour maximum, and hourly rate of pay are contingent on KU Student Senate funding.
Per the State of Kansas, student employees may hold concurrent appointments not to exceed maximum appointment and hours worked levels. However, concurrent student appointments must be of matching FLSA designation (exempt/salaried or non-exempt/hourly).
Job Description
Internal & External Collaboration, Development, and Management – 35%
- Serve as a point of contact for Alternative Break (AB) executive CORE members, Advisors, AB partnerships, and current and potential partners across campus (CSL, Departmental Deans, Student Senate, etc.) – meeting regularly with Coordinators/Directors, Advisors, and campus partners.
- Support incoming/outgoing Directors in facilitating volunteer CORE interviews, selection, new coordinator hiring, and turnover tasks.
- Maintain availability during all academic breaks to manage Alternative Break experiences in partnership with the Co-Directors; especially as it relates to financial emergencies.
- Meet with participants and site leaders of Alternative Breaks to explain all financial procedures in relation to financial site packets, payments, scholarships, reimbursements, et cetera.
- Meet at least monthly with the AB’s Advisors and other Directors to discuss internal management and financial planning.
- Meet at least bi-weekly with other Directors (Trip, Public Relations, Managing, and Executive) to discuss updates on finances, internal management, and AB programming.
- Serve as the lead contact for the Finance Team (volunteer), and an effective point of contact for potential community partners. Organize and lead bi-weekly meetings regularly with the Finance Team (volunteer) in partnership with the Executive Director.
- Lead the planning and execution of at least one fundraising event per semester in coordination with the volunteer Fundraising Coordinator(s).
- Lead development and management of partnerships across campus to support AB and AB participants.
- Manage AB funds and financial accounts with AB Executive Director; supporting the volunteer Accounting Coordinator in timely budget updates to ensure decisions are made as responsibly as possible.
- Lead preparation of financial packets for each break, processing reimbursements, preparing and presenting with assistance from the Executive Director for funding requests, attending meetings with potential sponsors, and aiding participants in questions about scholarships and payments.
- Develop and follow a standard annual timeline and process for finance planning and fundraising occurrences to ensure Alternative Breaks can continue to operate accessibly and efficiently for participants.
- Document processes related to internal and external communication as related to finances, partnerships, sponsorships, and alike to create a manual/guide for future AB leaders and to ensure communication is prompt and relevant.
Required Qualifications
- Evidenced commitment to community outreach and service as shown in application materials.
- Ability to work collaboratively and effectively with others as shown in application materials.
- Strong organization and time management skills as shown in application materials.
- Strong self-starter with a proactive approach to problem-solving as shown in application materials.
- During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: 1) have been enrolled in no less than 6 hours in the past spring semester or 2) be pre-enrolled in upcoming fall semester in no less than 6 hours or 3) be enrolled in summer session or 4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Preferred Qualifications
- Previous experience as a CORE Member of KU Alternative Breaks or participant of an Alternative Break.
- Experience working with and collaborating with a wide range of populations.
- Experience working with and collaborating with organizations on-campus and off-campus to sponsor students.
- Prior experience organizing and executing fundraising campaigns, programs, and/or events; applying to grants/awards; and preparing financial packets.
Additional Candidate Instructions
Your application must consist of each of the following:
The selected applicant for this position will be expected to attend a leadership/turnover retreat in mid-April. More details will be provided if selected for an interview.
To ensure consideration apply before 3/30/2025.
- Completion of the online application form
- Cover Letter
- Current Resume
- Cover Letter: career.ku.edu/cover-letters
- Resume: career.ku.edu/resumes
The selected applicant for this position will be expected to attend a leadership/turnover retreat in mid-April. More details will be provided if selected for an interview.
To ensure consideration apply before 3/30/2025.
Contact Information to Applicants
Kate Kemper or Steph Ruppen: csl@ku.edu
Advertised Salary Range
$11.00 per hour
Work Schedule
5 hours per week.
Anticipated Start Date
Sunday July 6, 2025