Events & Donor Relations Student Intern

Position Overview

This position provides event and donor relations support for KU Libraries’ Office of Communications & Advancement (OCA). The Events & Donor Relations intern will have the opportunity to develop and practice event coordination skills, while learning the complex nature of donor relations and how communications and public relations are critical components to event coordination and fundraising. The individual in this role will have direct contact with the Dean of KU Libraries, as well as Board of Advocate members and donors from across the region who attend KU Libraries events.

Job Description

Under the supervision of the Events Coordinator, the intern may:
  • Assist Events Coordinator with planning and implementation of events
  • Assist with the ordering of catering, rentals, and other events-related items
  • Assist in the preparation of complex mailings
  • Help prepare event materials including name tags, programs, and displays
  • Work with Events Coordinator and other interns/staff to setup events (tables, flowers, linens, AV equipment, etc.)
  • Greet event attendees and donors, while distributing name tags and event details
  • Help transport events-related materials to locations both on and off campus
  • Assist with tracking and managing RSVPs
  • Assist with event follow up and donor acknowledgements
  • Complete general office duties as assigned by supervisor or OCA team members
  • Welcome visitors and answers phone calls in the administrative office
  • Other responsibilities as assigned by supervisor or OCA team members

Required Qualifications

  • Must be a KU student enrolled in at least six credit hours
  • Effective interpersonal communication skills as demonstrated by application materials
  • Excellent organizational skills, accuracy, and attention to detail as evidenced by the application material

Ideal candidates will possess the following qualities:
  • General knowledge of office equipment
  • Computer skills and experience using Microsoft Word, Excel, and Outlook
  • Clear communication skills and strong attention to detail
  • Excellent email and phone etiquette
  • Ability to work both independently and collaboratively
  • Positive attitude and professional demeanor
  • Availability to work 15-20 hours a week, including some evenings

Preferred Qualifications

  • Previous event planning and implementation experience
  • Familiarity or experience using donor/event management database
  • Experience using Adobe Creative Suite
  • Experience performing basic office tasks (greeting visitors, answering phones, making photocopies, etc.)
  • Knowledge of and enthusiasm for KU Libraries and an interest in donor relations and event coordination
  • Experience in photography or a willingness to learn a plus, but not required

Additional Candidate Instructions

Attach a resume, cover letter and three references.

Advertised Salary Range


Work Schedule

15 - 20 hours per week, including occasional evenings. Schedule is flexible, based on class schedule.

Anticipated Start Date

Monday May 13, 2024

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Posting Information

  • Posting ID:  27678BR
  • Department:  Libraries-General
  • Primary Campus:  University of Kansas Lawrence Campus
  • Reg/Temp:  Temporary
  • Employee Class:  S-Student

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