Student Administrative Assistant
Position Overview
The ICIAM student administrative assistant provides general office support and assists the ICIAM Secretary with scheduling meetings, updating the ICIAM website, sending e-mails to the Board, preparing documents for Board meetings, maintaining the membership directory, answering member questions, archiving information, and maintaining a social media presence. The estimated work schedule is 10-20 hours per week. Hours may vary depending on time of year. The availability to work consistently Monday through Friday is preferred. The final work schedule is to be discussed and agreed upon by the successful candidate and the supervisor. This position will work 100% on site and report to Prof. Suzanne Shontz.
The International Council for Industrial and Applied Mathematics (ICIAM) is an international organization for professional societies in applied mathematics and those with a significant interest in industrial or applied mathematics. More information on ICIAM can be found at https://iciam.org/
The International Council for Industrial and Applied Mathematics (ICIAM) is an international organization for professional societies in applied mathematics and those with a significant interest in industrial or applied mathematics. More information on ICIAM can be found at https://iciam.org/
Job Description
The student administrative assistant supports the ICIAM Secretary in several ways
45% - Office support- Scheduling meetings, sending e-mails to the Board, updating the ICIAM website, and archiving meeting documents and other information
- Preparing documents, collecting RSVPs, and making voting arrangements for Board meetings
- Updating the membership directory
- Answering member questions
- Posting about ICIAM conferences and events, the Dianoia newsletter, featured research, and member society events on X
Required Qualifications
- Excellent communication skills, as documented in application materials.
- Excellent attention to detail, as evidenced in application materials.
- Demonstrated history of strong professionalism, as evidenced in application materials and the interview.
- Experience with Microsoft Word.
Preferred Qualifications
- Previous office experience.
- Experience with updating websites and preparing social media posts.
- Experience with preparing Qualtrics surveys.
- Experience with the Microsoft 365 Suite.
Position Requirements
During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
Additional Candidate Instructions
A complete application will include a Cover Letter and a Resume. Apply online and submit a letter describing your qualifications for this position. Only complete applications will be considered.
Contact Information to Applicants
Suzanne Shontz
shontz@ku.edu
shontz@ku.edu
Advertised Salary Range
$13.00 to $18.00 hourly commiserate with experience.
Anticipated Start Date
Monday January 11, 2027