Student Events Assistant
Position Overview
The Dole Institute of Politics hosts a variety of programs during the academic year, such as political discussions, interview sessions, and roundtable discussions. The Dole Institute of Politics’ Student Advisory Board (SAB) is a way for dedicated students to get involved and volunteer their time and energy. It is a group of students that are interested in politics, public service, and leadership, and take part in volunteer, educational, and social events as well as monthly meetings.
We are currently hiring one Student Events Assistant.
The Student Events Assistant assists with execution of most events throughout the semester with planning, set-up, and logistics of events. This position works under the supervision of the Director of Programs and Student Affairs. Serving as student program leader for the majority of programs, the Student Events Assistant coordinates and organizes volunteers and student workers to help out with both evening and afternoon programming.
Hours: 10-15 hours per week, Monday-Friday, including daytime office hours and evening events. Availability to work on Tuesday, Wednesday, and Thursday evenings is required.
We are currently hiring one Student Events Assistant.
The Student Events Assistant assists with execution of most events throughout the semester with planning, set-up, and logistics of events. This position works under the supervision of the Director of Programs and Student Affairs. Serving as student program leader for the majority of programs, the Student Events Assistant coordinates and organizes volunteers and student workers to help out with both evening and afternoon programming.
Hours: 10-15 hours per week, Monday-Friday, including daytime office hours and evening events. Availability to work on Tuesday, Wednesday, and Thursday evenings is required.
Job Description
40% - Event planning and Support:
- Orient volunteers with their duties at the program.
- Create/edit the run-of-show when needed.
- Identify potential SAB members for pre-event dinners each semester based off involvement and who have not yet been previously invited.
- Send a reminder email to SAB volunteers and dinner guests ahead of the program to get confirmation of attendance.
- Ahead of each program, print pre-approved program handouts, an entrance sign, volunteer name tags, dinner-guest name tents, event sign in sheets, and reserved seating tents, as well as assemble goodie bag for guests.
- During events, check in dinner guests, make sure media release is signed, display entrance sign, print student introduction, record headcount, work Q&A, and assist with light cleanup. Also, monitor dolequestions@ku.edu as needed during Q&A.
- Attend 1 SAB recruitment event and 4 SAB meetings each semester as a representative of the SAB.
- Recruit and schedule Dole Institute Student Advisory Board members to volunteer for events and programs and select volunteers to do the student introductions.
- Prepare slides about upcoming events/volunteer opportunities for monthly SAB meetings and cover some events by writing a blog post.
- Promote evening/afternoon programming in SAB GroupMe.
- Reach out to student workers for their availability at the beginning of the semester and schedule student workers to work at each event and when new events are added.
- Manage records of event attendance on the G-drive, including SAB attendance and volunteer numbers.
- Work with other Dole Institute staff using SAB members statistics to determine awards at the end-of-the year SAB Banquet.
- Schedule and attend weekly marketing meetings with other student workers.
- Assist other student workers with their respective events.
- Assist Dole Institute staff in various administrative duties assigned, including spreadsheet preparation, mailings, and other duties related to supporting events during the academic year.
Required Qualifications
- Served at least one semester and be a member in good standing on the Dole Institute Student Advisory Board as evidenced by application materials.
- Experience with Microsoft Office and Outlook programs as evidenced by application materials.
- Excellent verbal and written communication skills as evidenced by coursework and application materials.
Preferred Qualifications
- Past participation in Dole Institute events or programs as evidenced by application materials.
- Experience in event planning as evidenced by application materials.
- Eligible for federal work study.
Position Requirements
- During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
- It's required to be a current, active SAB member to apply for this position.
Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
(3) Availability to work on Tuesday, Wednesday, and Thursday evenings is required, when we most often have events.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
(3) Availability to work on Tuesday, Wednesday, and Thursday evenings is required, when we most often have events.
Additional Candidate Instructions
For a complete application, please attach as one document:
- A cover letter containing an assessment of your skills related to the required and preferred qualifications.
- A resume or curriculum vitae.
Contact Information to Applicants
Sarah Stacy, sarahstacy@ku.edu, (785) 864-4900
Advertised Salary Range
$11.50/hr
Anticipated Start Date
Monday April 27, 2026