Student Events Specialist Pool- Edwards Campus

30% - Guest Services

• Welcome and assist guests upon arrival, providing a professional, courteous, and positive first impression.
• Respond promptly to guest inquiries and ensure a high level of customer service throughout events.

20% - Event Setup

• Support the preparation and setup of event spaces, including beverage stations, linens, seating arrangements, audiovisual equipment, and signage.
• Ensure event spaces are organized, presentable, and ready prior to guest arrival.

20% - Client Communication

• Maintain clear, professional, and timely communication with clients regarding event details and logistical needs.
• Coordinate requirements related to technology, catering, room configurations, refreshments, and printed materials to ensure successful event execution.

15% - Team Collaboration

• Collaborate effectively with event team members and other departments to ensure all event requirements are met.
• Assist in resolving issues and making real-time adjustments to support a seamless event experience.

15% - Event Breakdown

• Assist with post-event teardown, cleanup, and restoration of event spaces to established standards.
• Inventory and store event materials and equipment, ensuring spaces are reset and prepared for future events.

1. Demonstrated proficiency in Microsoft Word, Outlook, and Excel, as evidenced by prior coursework, work experience, or application materials.
2. Previous experience providing customer service in a fast-paced environment as indicated in application materials.
3. Strong written communication skills and attention to detail, as reflected in the submitted cover letter and resume.
4. Must be able to lift and carry up to 35lbs, with or without reasonable accommodation.

1. Experience using 25Live or comparable event scheduling software as indicated on application materials.
2. Familiarity with University of Kansas policies, procedures, or campus operations.
3. Prior experience supporting events, hospitality services, or related customer-facing roles as indicated on application materials.
4. Evidence of effective teamwork and collaboration, as reflected in application materials.
5. Eligibility for Federal Work-Study through the Office of Financial Aid.