Student Office Assistant
Position Overview
Serve as the first point of contact in the office, including answering phones, welcoming students and visitors, scheduling appointments, and responding to student questions. We are looking for organized, mature, detail-oriented, and driven individuals. 12-15 hours per week in minimum 2-hour time blocks. Must at least be able to work through Fall 2026 but longer would be preferable.
Job Description
50% - Maintain student records by filing paperwork and using an electronic database system.
50% - Provide support to Study Abroad staff on projects that may include photocopying, scanning, collating printed materials, making requests/inquiries by telephone and email, spreadsheet entry, proofreading, mail preparation, errands, and other duties as requested.
50% - Provide support to Study Abroad staff on projects that may include photocopying, scanning, collating printed materials, making requests/inquiries by telephone and email, spreadsheet entry, proofreading, mail preparation, errands, and other duties as requested.
Required Qualifications
- Experience in a study abroad program.
- Excellent communication, organizational, and administrative skills as shown in application materials.
- Attention to detail as shown in application materials.
- Word processing experience as shown in application materials.
Preferred Qualifications
- Administrative work experience.
Position Requirements
During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
Employment Conditions
(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.
Additional Candidate Instructions
Apply online at http://jobs.ku.edu, search by department “Study Abroad”, and choose the “Student Office Assistant” position. Please attach a cover letter, resume, and 3 professional references in a single PDF file. Cover letter should address the required and preferred qualifications.
Incomplete applications will not be considered.
To ensure consideration apply by 11:59 PM Central Standard Time 7/5/2026.
Incomplete applications will not be considered.
To ensure consideration apply by 11:59 PM Central Standard Time 7/5/2026.
Contact Information to Applicants
Ashleigh Waggoner
785-864-2803
ashleighw@ku.edu
785-864-2803
ashleighw@ku.edu
Advertised Salary Range
$10.25 per hour
Anticipated Start Date
Monday August 17, 2026