Student Tour and Engagement Coordinator
Position Overview
This position processes engagement/tour requests for all groups visiting the Museum (K-12, University, Community), maintains corresponding records in the Museum database and calendar, crafts engagement reports, and provides support to Museum staff as needed, including the Welcome Desk and visit oversight in the galleries. This position offers the opportunity to gain knowledge of the Museum’s collection and interdisciplinary relationships on the KU campus and beyond.
Per the State of Kansas, student employees may hold concurrent appointments not to exceed maximum appointment and hours worked levels. However, concurrent student appointments must be of matching FLSA designation (exempt/salaried or non-exempt/hourly).
Per the State of Kansas, student employees may hold concurrent appointments not to exceed maximum appointment and hours worked levels. However, concurrent student appointments must be of matching FLSA designation (exempt/salaried or non-exempt/hourly).
Job Description
Tour Coordination (80%)
Visitor Services and Events (20%)
- Receive and process tour requests for university and PreK-12 class visits as well as community group visits
- Work with Education and Academic Programs staff to arrange visits and schedule gallery guides
- Confirm visit requests and maintain communications with group contact, docents, student ambassadors, and other involved Museum staff
- Create tour records for internal museum calendar and museum database
- Update and maintain museum database records
- Prepare quantitative evaluation for semester and annual class and community visits, among other database analyses for university and community engagement with the Museum
Visitor Services and Events (20%)
- Assist with set-up and clean-up for visits, such as coat bins, tour activities, as well as welcoming groups as needed
- Attend docent and student ambassador training meetings on occasion.
- Assist with visit oversight during non-public gallery hours as needed
- Assist with Welcome Desk as needed and schedule permits
- Other duties as needed
Required Qualifications
- Work history of managing and tracking multiple tasks simultaneously
- Excellent communication, organizational, and interpersonal skills as outlined in cover letter and/or interview and references
- Experience with database programs
- Basic computer skills (MS Office Suite, Word and Outlook)
- During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: 1) have been enrolled in no less than 6 hours in the past spring semester or 2) be pre-enrolled in upcoming fall semester in no less than 6 hours or 3) be enrolled in summer session or 4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments)
Preferred Qualifications
- Familiarity with the Spencer Museum of Art collection and programs
- Familiarity with the University of Kansas and Lawrence communities
- Previous scheduling experience
- Previous database entry experience
- Federal Work Study (FWS)
- Highly detail oriented
Additional Candidate Instructions
Complete the online application and attach your cover letter and resume. Preference given to students who can verify that they have work study. To check your eligibility, you must submit a FASFSA form. For questions, please contact the KU Financial Aid Office at financialaid@ku.edu or 785.864.4700.
Application deadline is 1/26/2025.
Application deadline is 1/26/2025.
Contact Information to Applicants
Celka Straughn, Mellon Director of Academic Programs, 785.864.6796, straughn@ku.edu
Advertised Salary Range
$16.50 per hour
Work Schedule
15 - 20 hours per week
Anticipated Start Date
Saturday February 1, 2025